Senior Secretary

Location: Amarillo, TX

Job Title: Senior Secretary

Organization: Production Engineering (50994969)

Essential Job Duties

• May take dictation by use of Dictaphone or other transcription equipment, involving generally used business, technical, or legal terms and expressions.
• May transcribes shorthand notes to a prescribed form in accordance with accepted rules of punctuation, grammar, and spelling.
• May take dictation by use of Dictaphone or other transcription equipment, involving generally used business, technical, or legal terms and expressions.
• May include copy typing from notes, typed, or printed copy and form typing.
• Will compose letters as directed.
• Collates completed reports with associated papers and attachments.
• May post and maintain records associated with work assignments and resulting production.
• Maintains an accurate filing system.
• Keeps a diary of pending correspondence and events. Reviews outgoing correspondence for quality and format in accordance with established policy.
• Schedules meetings and appointments, and handles routine paperwork.
• Routes and distributes mail within the department/division.
• Answers questions on routine information from the supervisor and employees in own organization, but may extend to employees in other organizations.
• Takes conference dictation as required.
• May ensure accurate and neat files, records, postings and suspense systems as assigned.
• Notifies supervisor of pending appointments and coming events.
• Ensures accurate release of information within scope of assignment.
• Responsible for security of privileged, official, and classified information.
• Coordinates with others in the organization and answers questions involving routine information.
• Responsible for maintaining a knowledge of applicable Federal, State, Department of Energy (DOE), Corporate and Plant rules, regulations, Labor Agreements and Plant-wide operating policies and procedures.
• Performs other duties as assigned.
• Required to attend and/or successfully complete training classes as determined by the Training and Development Technologies Department, through General Employee Training (Reference DOE Order 426.2), and Management.
• Participates in worker involvement including input to work planning and methods to identify hazards and controls.
• Understands a worker’s right to stop work when they feel their own or other’s personal safety is jeopardized.
• Attends all required safety meetings and training. Offers suggestions on improvements to the work environment
  
  

Skills And Minimum Qualifications

• Must be able to perform all duties and functions outlined above.
• Must meet initial employment requirements.
• Must be able to read, write, and comprehend applicable written and/or oral instructions.
• Must be physically fit to perform the above job functions as determined by Medical Evaluation.
• Must pass Company typing (50 wpm).
• Must have two years of related experience.
• Ability to comprehend the general import of dictation received, and to apply established rules of punctuation, spelling and grammatical construction adequate to producing satisfactory final transcripts of letters, reports, etc., in conformance with established Company standards of letter form.
• All qualifications, work history, training, and education are to be verified by direct contact with former employers and/or documented proof. Ability to perform the functions and responsibilities involved will be determined by a comprehensive interview and background evaluation.
  
  

Education

• Must have a High School Diploma or General Education Development (GED)
  
  

DOE Order 426.2A Requirements

• Not Applicable
  
  

Functional Requirements

• Ability to keyboard
• Repetitive motion if the wrist/forearm
• Near vision (must be able to read computer screen, manuscript, book etc. at approximately 13-16 inches from the face)
• Good hearing
• No evidence of current drug or alcohol abuse
• Ability to perform safety-sensitive duties
  
  

Environmental Factors

• Around moving vehicles
• Prolonged or irregular hours
  
  

#JointheMission: Your Impact Starts Here

At Pantex, you won't just find a job—you’ll discover a career of purpose safeguarding national security through work performed nowhere else on Earth. We empower dedicated, innovative individuals like you to achieve their greatest impact surrounded by exceptional talent and limitless opportunities for professional growth.

When you #JointheMission, you choose a lifetime career where your commitment is genuinely valued and rewarded. At Pantex, we believe that extraordinary talent thrives when supported by a balanced life. Discover the flexibility that empowers you to excel, coupled with a benefits package designed for your total peace of mind from comprehensive health coverage and robust retirement planning, to opportunities for continuous learning through education reimbursement.

Notes

Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.

Requires Human Reliability Program (HRP) certification. If the successful candidate is not currently certified in the HRP, the certification process will be initiated upon assumption of the position. If the successful candidate is currently certified in the HRP, a review for HRP certification in the appropriate category will be performed by the hiring manager and the HRP Management Official, and the certification process in the appropriate category will be initiated upon assumption of the position

Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to random selection for drug testing without advance notification.

Pantex is an equal opportunity employer, and does not tolerate discrimination in the terms and conditions of employment on the basis of race, color, sex, sexual orientation, pregnancy, age, religion, national origin, ancestry, genetic information, disability, veteran status, or other characteristic protected by law. Such terms and conditions of employment include, but are not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Pantex takes affirmative action to employ and advance in employment qualified individuals with disabilities and protected veterans; including disabled veterans, recently separated veterans, active-duty wartime, or campaign badge veterans, and Armed Forces service medal veterans. All employment decisions are based on business needs, job requirements, and individual qualifications.