What are the responsibilities and job description for the Administrative Senior Assistant position at Pantex Plant?
Location: Amarillo, TX
Job Title: Administrative Senior Assistant
Career Level From: Senior Assistant
Career Level To: Support
Organization: Supply Chain Management (50525662)
Job Specialty: Administrative
What You'll Do
As a vital member of our team, you will provide comprehensive administrative support, ensuring seamless operations between our Pantex and our federal counterparts. This includes coordinating administrative needs and ensuring smooth information flow to and from headquarters. You will manage complex calendars, scheduling appointments, and coordinating meetings for leadership, both internally and with external stakeholders. Furthermore, you will prepare and distribute professional correspondence, reports, presentations, and other documents, demonstrating a keen eye for detail and strong written communication skills. Facilitating effective communication with executive-level leadership, exercising discretion and professionalism in all interactions, is a key aspect of this role. You will also organize and maintain efficient filing systems, both digital and physical, ensuring the confidentiality and accessibility of important documents. Finally, you will assist with special projects and initiatives as needed, demonstrating adaptability and a proactive approach to problem-solving.
Minimum Job Requirements
Prior experience with federal systems or platforms relevant to the agency would be a advantage. Prior knowledge and experience with procurement and/or supply chain processes, including vendor management, purchase order procedures, and an understanding of federal procurement regulations (e.g., Federal Acquisition Regulation (FAR)) is preferred.
#JointheMission: Your Impact Starts Here
At Pantex, you won't just find a job—you’ll discover a career of purpose safeguarding national security through work performed nowhere else on Earth. We empower dedicated, innovative individuals like you to achieve their greatest impact surrounded by exceptional talent and limitless opportunities for professional growth.
When you #JointheMission, you choose a lifetime career where your commitment is genuinely valued and rewarded. At Pantex, we believe that extraordinary talent thrives when supported by a balanced life. Discover the flexibility that empowers you to excel, coupled with a benefits package designed for your total peace of mind from comprehensive health coverage and robust retirement planning, to opportunities for continuous learning through education reimbursement.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10 CFR 709. Medical requirements may apply.
Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to random selection for drug testing without advance notification.
Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, religion, national origin, ancestry, genetic information, disability or veteran status.
Job Title: Administrative Senior Assistant
Career Level From: Senior Assistant
Career Level To: Support
Organization: Supply Chain Management (50525662)
Job Specialty: Administrative
What You'll Do
As a vital member of our team, you will provide comprehensive administrative support, ensuring seamless operations between our Pantex and our federal counterparts. This includes coordinating administrative needs and ensuring smooth information flow to and from headquarters. You will manage complex calendars, scheduling appointments, and coordinating meetings for leadership, both internally and with external stakeholders. Furthermore, you will prepare and distribute professional correspondence, reports, presentations, and other documents, demonstrating a keen eye for detail and strong written communication skills. Facilitating effective communication with executive-level leadership, exercising discretion and professionalism in all interactions, is a key aspect of this role. You will also organize and maintain efficient filing systems, both digital and physical, ensuring the confidentiality and accessibility of important documents. Finally, you will assist with special projects and initiatives as needed, demonstrating adaptability and a proactive approach to problem-solving.
Minimum Job Requirements
- High school diploma: Minimum 4 years of relevant experience.
- Associate degree: Minimum 2 years of relevant experience.
- Not applicable.
Prior experience with federal systems or platforms relevant to the agency would be a advantage. Prior knowledge and experience with procurement and/or supply chain processes, including vendor management, purchase order procedures, and an understanding of federal procurement regulations (e.g., Federal Acquisition Regulation (FAR)) is preferred.
#JointheMission: Your Impact Starts Here
At Pantex, you won't just find a job—you’ll discover a career of purpose safeguarding national security through work performed nowhere else on Earth. We empower dedicated, innovative individuals like you to achieve their greatest impact surrounded by exceptional talent and limitless opportunities for professional growth.
When you #JointheMission, you choose a lifetime career where your commitment is genuinely valued and rewarded. At Pantex, we believe that extraordinary talent thrives when supported by a balanced life. Discover the flexibility that empowers you to excel, coupled with a benefits package designed for your total peace of mind from comprehensive health coverage and robust retirement planning, to opportunities for continuous learning through education reimbursement.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10 CFR 709. Medical requirements may apply.
Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to random selection for drug testing without advance notification.
Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, religion, national origin, ancestry, genetic information, disability or veteran status.