Accounts Payable Specialist

Job Overview
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices while adhering to financial policies and procedures. This role requires a strong understanding of accounting principles, excellent analytical skills, and proficiency in various accounting software. This role also requires strong attention to detail, the ability to communicate effectively with internal teams and external vendors, and experience working in a fast-paced operational environment.

Duties

• Review, verify, and process all incoming invoices, ensuring proper coding, approvals, and compliance with contracts or purchase orders.
• Assist with month-end close activities, including AP aging reports, accruals, and account reconciliations.
• Ensure adherence to internal controls and company policies.
• Support audits by providing documentation and responding to inquiries related to AP transactions.
• Participate in the implementation or improvement of AP-related processes or systems.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
• Ensure timely payments to vendors, including check runs, ACH transactions, and credit card payments.
• Maintain accurate and organized records of all accounts payable transactions as well as compile and prepare 1099 documentation to meet filing requirements.
• Respond to vendor inquiries and maintain positive working relationships.
• Collaborate with management and field operations to resolve invoice issues related to materials, insurance, equipment rentals, or subcontracted services.

Experience

• Proven experience in accounts payable or a similar accounting role is required.
• Familiarity with various accounting software platforms such as Quickbooks.
• Strong understanding of financial concepts including double entry bookkeeping, debits & credits, and account reconciliation.
• Ability to work collaboratively within a team environment while managing multiple priorities effectively. If you are passionate about finance and possess the necessary skills to excel as an Accounts Payable Specialist, we encourage you to apply for this opportunity to contribute to our organization's success.

Qualifications:

Required:

• High School diploma or equivalent (GED).
• Minimum 5 years of experience in Accounts Payable or a related accounting role.
• Proficient in Microsoft Office, especially Excel.
• Experience with accounting software (e.g., QuickBooks or similar ERP systems).
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Excellent communication and interpersonal skills.

Preferred:

• Associate's degree or higher in Accounting, Finance, or Business.
• Experience in the utility services, construction, or vegetation management industries.
• Familiarity with job costing or project-based accounting.

Work Environment:

• Office-based role with standard Monday through Friday schedule.
• Occasional interaction with field crews, vendors, and management teams.
• May require occasional overtime during peak accounting periods (month-end, year-end, etc.).

Benefits:

• Competitive hourly wage / salary
• Health, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $22