What are the responsibilities and job description for the Accounts Payable Coordinator / Accounts Payable Specialist / AP position at 22nd Century Technologies, Inc.?

Job Title: Accounts Payable Coordinator / Accounts Payable Specialist / AP
Locations: San Antonio, TX 78204
Duration: 6 Months.
Pay Rate: $24.09/Hr. on W2.

Summary:

Under general supervision, the Accounts Payable Coordinator will perform accounting tasks related to efficiently maintaining and processing a high volume of accounts payable transactions in a paperless environment.

Role & Responsibilities:

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed. These essential functions require a consistent presence in the work environment on a regular basis, and regular attendance must be maintained.
Proactively manages business relationships with internal customers and assigned vendors to ensure excellent customer service.
Monitors Accounts Payable processes, submits improvement recommendations, and updates accounts payable training material as needed.
Apply appropriate accounting principles and methods in maintaining the fiscal records for the agency.
Review invoices and receipts by performing thorough research to determine status and resolve discrepancies, if needed.
Reviews expenditures to ensure they are reasonable, necessary, and within internal policies.
Process invoices by manual entry, interface, or copy and paste function.
Leads the check run process on a rotating basis and submits the automated banking files.
Researches and resolves vendor account issues.
Ensure vendor discounts are taken as appropriate.
Review and process employee expense reports.
Maintains accounting ledgers by verifying and posting daily account transactions.
Verifies vendor accounts by reconciling monthly statements.
Provides accurate and effective document preparation and records management relative to the accounts payable function in accordance with records retention policies and procedures.
Provides accounts payable training to various departments within the organization.
Documents completion of the assigned tasks and updates the tickler file.
Complete all duties as assigned or requested as outlined in operational and procedural guidelines. These guidelines are maintained and issued in the event of an emergency situation that arises at a property or any other location that serves our residents or employees.
Participate in Trauma Informed Care (TIC) initiatives to include training, workgroups, project assignments, etc., that are launched or implemented in order to achieve and/or maintain certification as a TIC organization.
Recognize the significance of a data-driven organization that adheres to expanded policies and practices in the area of data governance. Learn the distinct and different roles to include: Data Trustees, Data Domain Stewards, Data System Custodians, Data Stewards, and Data Users. Effectively collaborate with the various data roles as needed on a daily basis or in a project capacity.
Employees are expected to use Generative AI solutions ethically and responsibly.
Other duties as assigned.

Education Required:

High School Diploma or General ED

Experience Required:

Four (4) years of experience in high-volume accounts payable processing in an automated environment. Accounts Payable Coordinator
Must have the ability to learn and use cloud applications such as the Google G-suit applications, including but not limited to Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets, and Slides. Understand document sharing and collaboration in the cloud. Experience and proficiency with Microsoft Office 365, cloud-accessible applications including but not limited to One Drive, Outlook, Word, Excel, and PowerPoint, or MAC or PC desktop equivalent, is acceptable.
Successful completion of a criminal history background check, education, and work history verification, and drug screening test.
Preferred Education and Experience
Ability to learn cloud technologies such as Lucid Chart for diagram, workflow and chart drawing. Experience with Vizio or equivalent is acceptable. Basic understanding of Virtual Private Network (VPN) access to connect to internal business systems.

License Certificates Required:

Texas Class "C” driver's license at the time of placement and insurable by the organization's fleet and liability insurance carrier.
Must have the ability to earn certifications as required by assigned tasks.

Technical Skills:

Knowledge of modern office practices, procedures, and equipment.
Knowledge of interpersonal skills.
Ability to work confidentially with discretion
Ability to assure compliance with applicable policies, procedures, and governmental regulations.
Ability to plan and organize work.
Ability to operate a variety of office equipment and machines including computer terminals, computers, and spreadsheet applications.
Excellent data entry skills.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to work independently with little direction.
Ability to meet schedules and timelines.
Ability to communicate effectively both verbally and in writing.
Ability to work respectfully and courteously with staff and the general public.
Basic knowledge of office software, including Adobe PDF, Excel, Windows, Google Drive, and Google applications.

About our Company: -

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000 people including 600 Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115 Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80 commercial clients.

Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Salary : $24

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