Human Resources Assistant

Position Summary

The Human Resources Assistant provides administrative support to the Human Resources program and is primarily responsible for ensuring the efficient operation of the assigned program by performing a variety of clerical and tasks including data entry, filing, and scheduling. The Human Resources Assistant is also responsible for assisting program personnel with research, reporting, and employee queries.

Essential Duties

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Essential Duties:

• Maintains accurate and up-to-date human resources files, records, and documentation; creates appropriate filing systems when necessary; maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Performs timely and accurate data entry and maintains appropriate HRIS and related systems.
• Coordinates and schedules department travel, meetings, appointments, staff training, etc.
• Prepares agendas and schedules for meetings; records and distributes meeting notes/minutes.
• Answers and transfers phone calls, screening when necessary.
• Accepts, distributes, and sends mail and packages to and from program personnel.
• Compiles and distributes reports as needed.
• Answers frequently asked questions from applicants and employees relative to PCS policies and procedures, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external service providers and vendors, which may include benefits providers and consultants.
• Conducts or assists PCS talent acquisition efforts and new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, all-staff meetings, employee recognition events, holiday parties, retirement celebrations, etc.
• Participates in HR committee meetings and actions.
• Assists program leadership with ensuring compliance with federal, state, and local labor laws.
• Provides program leadership with assistance in the execution of strategies and initiatives.
• Conducts research on trends and best practices to help ensure effectiveness of all program functions, services, processes, reporting, and record-keeping.
• Maintains and builds positive relationships with all levels of staff.
• Acts as an HR point of contact and provides HR support for all employees, serving employees with excellence in a manner aligned with organization values and purpose
• Provides general clerical support to the HR department.
• Conducts self and performs work in an ethical manner in accordance with PCS standards of conduct, and other applicable policies
• Attendance and participation in organizational team meetings and all staff days is required, some of which may be off site and on weekends
• Other duties as assigned

Other Duties:

• Assists in the management of employee ADA accommodations and FMLA claims
• Maintains a strong working knowledge of PCS standards including policies and procedures, organizational standards, grant and program compliance, procurement standards, and all other applicable policies and procedures as outlined by PCS.

Qualifications

Education/Experience:  Associates degree in related field or equivalent preferred. 2 years of experience in an administrative role required; 1 years of experience in Human Resources preferred; Some experience in a Community Action Agency or other similar non-profit organization preferred.

Licenses and Certifications:  A PHR or other related certification preferred.

Skills: 

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent customer service skills.
• Ability to work independently.
• Ability to prioritize tasks.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the systems utilized by the organization, such as HRIS and talent management software.
• Basic math skills required.
• Proficiency in understanding, speaking, and writing in English.

Other Requirements:  Valid driver’s license required. Must have liability insurance coverage. Bilingual ability in understanding, speaking, reading, and writing both English and Spanish strongly preferred.

Salary : $19 - $20