Director of Maintenance

Position Summary

The Director of Maintenance is responsible for overseeing and coordinating all activities related to the maintenance, repair, and servicing of agency vehicles, equipment, and facilities. This role ensures operational efficiency, regulatory compliance, safety standards, and cost-effective maintenance practices through direct supervision and leadership of maintenance personnel.

Essential Duties

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Essential Duties:

• Lead the hiring, training, supervision, and development of maintenance personnel.
• Supervise service lane, building maintenance, and custodial staff, including performance evaluations and timekeeping.
• Plan, schedule, and oversee all vehicle and equipment maintenance, repair, and installation activities to ensure operational continuity.
• Develop and implement preventative maintenance programs.
• Inspect vehicles and equipment to ensure compliance with operational and safety standards.
• Analyze operational issues and implement effective solutions.
• Monitor accident-related downtime and implement corrective actions.
• Develop and implement procedures to improve efficiency, reduce costs, and optimize resource utilization.
• Prepare and maintain maintenance records, reports, and compliance documentation.
• Maintain computerized systems for tracking maintenance activities and asset data.
• Ensure compliance with Federal Transit Administration (FTA) requirements, including hazardous waste reporting.
• Administer and enforce safety programs, including Hazard Communication standards.
• Oversee environmental compliance and coordinate response to hazardous situations (e.g., spills).
• Collaborate with drivers and operational staff to address vehicle-related concerns.
• Develop specifications and provide recommendations for new vehicles and equipment purchases.
• Manage procurement of tools, equipment, and supplies.
• Assist in handling employee relations matters, including grievances and disciplinary actions.
• Support maintenance of shelters, shop operations, and vehicle detailing programs.
• May be required to work outside standard hours for emergencies, training, or special events.  
• Conducts self and performs work in an ethical manner in accordance with PCS standards of conduct, and other applicable policies
• Attendance and participation in organizational team meetings and all staff days is required, some of which may be off site and on weekends
• Other duties as assigned

Other Duties:

• Works in collaboration with executive team and other members of management to analyze operations and identify areas in need of reorganization, downsizing, elimination, or expansion
• Lead development and implementation of asset lifecycle and preventative maintenance plans
• Maintain a strong working knowledge of PCS standards including policies and procedures, organizational standards, grant and program compliance, procurement standards, and all other applicable policies and procedures as outlined by PCS.

Education/ Experience:  5-8 years of relevant experience in fleet, maintenance, and operations of equipment and facilities management. 3-5 years of leadership experience. Bachelor’s is preferred but not required.

Licenses and Certifications:  Must pass background and driving record check as well as keep valid driver’s license and auto insurance at all times.

Skills: 

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Strong knowledge of Department of Transportation rules and regulations.
• Strong knowledge of procurement standards.
• Strong knowledge of Office Management and Budget Uniform Guidance (2 CFR Part 200)
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the systems utilized by the organization, such as client tracking software.
• Basic math skills and strong budgeting skills required.
• Proficiency in understanding, speaking, and writing in English.

Other Requirements:  Valid driver’s license required. Commercial Driver’s License with Passenger Endorsement preferred. Must have liability insurance coverage. Bilingual ability in understanding, speaking, reading, and writing both English and Spanish strongly preferred

Physical Demands

Work Environment

The physical environment requires the Director of Maintenance to work primarily inside a climate-controlled operational space working near moving mechanical parts. The employee is frequently exposed to various fumes, airborne particles, toxic or caustic chemicals, vibrations, and the risk of electrical shock. They also may be exposed to outside weather conditions, including wet and/or humid conditions and extreme heat. The noise level is generally loud and all functions of the environment should be considered.

Signatures

Panhandle Community Services has reviewed this job description to ensure that essential and other duties have been included. This job description is intended only to be a guideline for job expectations and is not intended to be an exhaustive list of all functions, responsibilities, abilities, and skills that may be required of this position. Additional functions and duties may be assigned by supervisors and management. This job description does not represent a contract of employment, nor does it alter at-will employment status. Panhandle Community Services reserves the right to change this job description and/or assign duties and tasks for the employee to perform at any time, as Panhandle Community Services deems appropriate.

Salary : $49,242 - $64,668