What are the responsibilities and job description for the Bookkeeper & Payroll Specialist position at Panda Exteriors?
Description
We are seeking an experienced Bookkeeper & Payroll Specialist who thrives in a fast-paced, sales-driven environment. This role is critical to the financial health of our organization and requires someone with deep hands-on expertise in full-cycle bookkeeping, payroll processing, and — critically — the accurate calculation and disbursement of commissions for a multi-rep sales force operating on tiered, performance-based compensation structures.
You will work closely with ownership, sales leadership, and our operations team to ensure payroll runs are accurate, on time, and fully compliant.
Role Overview
Bookkeeping & Accounting
We are seeking an experienced Bookkeeper & Payroll Specialist who thrives in a fast-paced, sales-driven environment. This role is critical to the financial health of our organization and requires someone with deep hands-on expertise in full-cycle bookkeeping, payroll processing, and — critically — the accurate calculation and disbursement of commissions for a multi-rep sales force operating on tiered, performance-based compensation structures.
You will work closely with ownership, sales leadership, and our operations team to ensure payroll runs are accurate, on time, and fully compliant.
Role Overview
Bookkeeping & Accounting
- Manage full-cycle bookkeeping including accounts payable, accounts receivable, bank reconciliations, and general ledger maintenance
- Maintain accurate financial records using QuickBooks Online or similar accounting software
- Process vendor invoices, subcontractor payments, and expense reports
- Reconcile credit card statements and petty cash accounts
- Assist with month-end and year-end close processes
- Prepare financial reports and summaries for ownership review
- Coordinate with external CPA for tax filings and audits
- Process bi-weekly or semi-monthly payroll for W-2 employees and 1099 contractors using platforms such as Gusto, ADP, or Paychex
- Calculate, audit, and disburse sales commissions based on tiered gross profit (GP) structures, close rates, and performance milestones
- Maintain commission tracking spreadsheets aligned with CRM and job management system data (e.g., Bamboo, JobNimbus, or similar)
- Work with sales leadership to ensure commission plans are applied accurately and consistently
- Resolve payroll discrepancies and commission disputes in a timely, professional manner
- Maintain compliance with federal, state, and local payroll tax regulations across multiple jurisdictions (FL, MD, VA, NC, and others)
- Manage payroll deductions including health benefits, garnishments, and retirement contributions
- Prepare W-2s, 1099s, and all required year-end tax documents
- 3 years of bookkeeping and payroll experience, preferably in a construction, home services, or sales-driven company
- Proven experience processing commission-based payroll for a sales team — this is non-negotiable
- Strong working knowledge of QuickBooks Online (QBO)
- Experience with a major payroll platform: Gusto, ADP, Paychex, or equivalent
- Solid understanding of multi-state payroll compliance and tax withholding
- Advanced proficiency in Microsoft Excel or Google Sheets for commission modeling and reconciliation
- Strong attention to detail and commitment to accuracy — especially in high-stakes commission calculations
- Ability to maintain strict confidentiality regarding employee compensation
- Organized, proactive, and able to work independently with minimal supervision
- Experience in roofing, solar, siding, or exterior remodeling industries
- Familiarity with CRM or job management platforms (JobNimbus, Bamboo, AccuLynx, etc.)
- Experience supporting a rapidly scaling company ($10M–$50M revenue range)
- Associate's or Bachelor's degree in Accounting, Finance, or a related field
- Experience with Paylocity