Assistant Registrar

The Associate Registrar performs professional duties to assist the Registrar in accomplishing the goals of the office, including student record maintenance, academic scheduling, and graduation functions.

Specific Duties and Responsibilities:

• Represent the Registrar department as directed and provides a high quality of customer assistance and project leadership
• Assist with development, implementation, and interpretation of college records and registration policies, systems, and procedures
• Assist with development and maintenance of curricular schedule, classroom management and master calendar
• Responsible for the overall success of the commencement process
• Determine academic standing actions to be taken for students
• Assist with degree audits
• Schedule and submit student information to the National Student Clearinghouse and assist in resolving clearinghouse inquiries and discrepancies
• Serve as Designated School Official (DSO) with SEVIS for international students
• Support certification of NBCE application approvals
• Support data integrity in all reporting from Registrar’s office
• Ensure compliance with all federal, state, institutional and accreditation standards including Department of Education, HLC and CCE
• Supports annual audit
• Maintain organizational consistency in the management of student records
• Manage transcript services
• Support Veterans Administration (VA) enrollment verification
• Assist with ongoing process improvement in student information system
• Maintain current professional and technical expertise
• Perform all other duties and responsibilities as assigned and by serving as the Registrar in his/her absence

Minimum Qualifications:

• Bachelor’s degree required; Two years experience in a collegiate academic atmosphere with emphasis on customer service preferred
• Ability to analyze and resolve difficult problems; ability to apply appropriate discretion and judgment in a variety of decisions
• Excellent people skills
• Ability to calculate and analyze numerical data
• Ability to perform assigned duties with time pressures and frequent interruptions
• Ability to utilize personal computer and various software packages
• Ability to communicate effectively
• Ability to utilize general office equipment and other necessary equipment
• Ability to work various hours as job requires.

Physical Requirements and Work Environment:

• Perform sedentary to light work in a ventilated, lighted, and temperature-controlled office setting.  Occasional travel required.
• Frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions

This position description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.