Admissions & Enrollment Assistant

Student Employment Opportunity: Admissions & Enrollment Assistant

**This position is for current Palmer College of Chiropractic students only.

This position will report to the Director of Admissions with dotted line reporting to the Sr. Transcript Analysis when performing work for the enrollment department. The position also supports the Campus Visitor Coordinator, Admissions Counselor, and Transcript Analyst roles.

The Admissions/Enrollment Work study position provides administrative support for both the admissions and enrollment departments. Below is an outline of the tasks associated with this role. Work-studies will be tasked with a primary function based on the needs of the department (and their specific skillset) but will be required to complete any of the tasks outlined below. A minimum of 20 hours a month is required and will occur outside of your class/clinic hours. Student’s length of employment will be from the date of hire until termination either by student or the supervisor to not exceed the student’s graduation from Palmer College. 

1. Prospective Student Outreach/Recruitment
   1. Inviting prospective students to campus visits, Saturday Palmer 360s, and external recruiting events.
   2. Call prospective student applicants to make them feel welcomed and answer questions about the Palmer student experience with the goal of recruiting high-quality candidates that are a good fit for the college.
   3. Document phone or email outreach into our student database and message admissions counselor associated with the prospective student.
   4. Help    
2. Admissions Counselor Travel Recruitment Support
   1. Assist with inventory management of admission marketing materials.
   2. Pack admissions marketing materials in boxes for admissions counselor travel recruiting events.
   3. Work with the mailroom staff to mail the recruiting kits at appropriate times to ensure admissions counselors have the materials to the desired location on time.
3. Campus Visit Program Support
   1. Help facilitate Saturday Campus Visit Program (Palmer 360s which occur three times a year) when needed.
   2. Support our Mon/Fri campus visit program when needed.
   3. Restock campus visit materials such as pre-planned folders and backpacks with associated marketing materials.
4. Admissions Department Data Entry
   1. Updating student contact records. Flagging bad addresses from returned mail and updating new addresses.
   2. Entering prospective student inquiries for admission counselors while they are traveling for the college on recruitment trips.
   3. Assisting with documenting campus visit registrations.
   4. Document completion of tasks in our database after our contractor mails the appropriate marketing pieces to prospective students based on the print communication process.

1. Admissions Reception Function
   1. Cover the admissions department front desk to:  
      1. greet guests who walk into the department and route them to the appropriate staff member, and
      2. route incoming calls to the appropriate admission staff member.
      3. Assist with other duties as assigned by the Director of Admissions, Campus Visit Coordinator, and Admissions Counselors.
      4. Write birthday and congratulatory cards to prospective students.
2. Enrollment Department Support
   1. Create applicant permanent record file.
   2. Create inquiry document files.
   3. File documents received.
   4. Process outgoing letters for new applicant communication.
   5. Assemble and mail outgoing acceptance letter packets and boxes.
   6. Enter and update data in our transfer policy.
   7. Audit incoming class files and put in checklist order.
   8. Review inquiry files and documents looking for files that are no longer active, pull these files to shred.
   9. Review inquiry files for last contact activity. Chatter Admissions Counselor if no recent activity.
   10. Special data entry projects as needed.
   11. Count Inventory for applicant communication flow.
   12. Special data entry projects as needed.

Disclaimer: A student’s length of participation in the Student Employment Program will be from the date of hire until termination either by student, supervisor, or Office of Financial Planning and not to exceed the student’s enrollment at Palmer College of Chiropractic.