Contract Management Specialist

Use the Job ID based on the Position Location as follows

Assists with procurement-related functions, including contract administration, review, and coordination, with Facilities Development and Operations (FD&O) divisions. Prepares documentation for service requests/obtains necessary approvals; processes purchasing orders, obtains invoice/payment authorization, and tracks documentation. Inputs assigned work orders into the Department’s computerized maintenance management system to ensure costs are transferred over accordingly. Assists with reviewing and responding to reports for open purchase orders, and ensures invoices are processed within the appropriate fiscal year. Audits requests and processes orders, modifications, and payment authorizations. Uploads order packets into the financial system for auditing. Enforces internal and external procurement policies, procedures, and requirements. Obtains competitive quotations; determines the lowest bidder that meets specifications. Researches the accuracy and compliance of goods and service specifications. Work is performed under the direction and supervision of an administrative superior, and is reviewed through reports and evaluation of results obtained.

QUALIFICATIONS

This position requires qualified applicants to possess the following:

• Graduation from high school or an equivalent recognized certification; minimum of two (2) years of experience in the monitoring, compliance, or administration of contracts and/or agreements, including one (1) year of customer service experience.

PREFERRED QUALIFICATIONS

Preferred qualifications include:

• Experience using MS Word/Excel/PowerPoint (must specify on application),
• Experience using Advantage/other financial software (must specify on application),
• Experience using Crystal Reports (must specify on application)and,
• Graduation from a two (2) years college program with an emphasis in business or management, or two (2) years of relevant work experience in purchasing and/or procurement functions (must specify on application).

All employees of Palm Beach County may be required to work before, during and/or after a natural or man-made disaster or hurricane.

In accordance with Affirmative Action requirements of Sec. 503 of the Rehabilitation Act of 1973, as amended, and provisions of the Americans with Disabilities Act of 1990, the County provides reasonable accommodation. If you need a reasonable accommodation for interviewing or initial employment, please notify the Palm Beach County BCC Human Resources Department. EO/AA Employer M/F/D/V; (Drug Free Work Place).