Coordinator, Office of Spiritual Life

SUMMARY

Campus Ministries & CM Global 

• Compiles trip rosters and official passport travel rosters for mission teams. 
• Coordinates team flight proposals with specified travel agents using information provided by the Director.  
• Calculates, tracks, and records incoming donations, payments, and deposits for student missions using the designated platform (Just Giving).  
• Partners with Director to provide evening and weekend transportation support for trip logistics. 
• Manages the receipt and timely processing of in-office donations and payments, including checks and cash.
• Provides student participant rosters to Student Life for verification of good standing in accordance with PBA community values. 
• Assists with Global Travel Advisory trip pre-approval forms and supports the Director’s role as chair of the Global Travel Advisory Board. 
• Supports students in tracking fundraising deadlines for their portion of overall mission team or trip expenses. 
• Coordinates with RCEL and provides troubleshooting and student support throughout the TRM CM Global application process.

Chapel Service Support

• Contributes to preparation and maintenance of the yearly chapel schedule and serves as a liaison between departmental chapel requestors and potential guest speakers.
• Manages logistics for chapel preparation including securing locations reservations and other chapel preparation (e.g. set-up).  
• Creates timely and professional communications to chapel guests including invitations and detailed information needed for chapel appearances. 
• Coordinates with key stakeholders on housing, travel, meal arrangements, and other details for overnight chapel or special event guests. 
• Manages Chapel-related activities, systems and calendars, including iAttended, Student Activities calendar, Navigate 360, and the Spiritual Life staff calendar.
• Coordinates requests and proposals for additional chapel opportunities and secures approvals in collaboration with the Dean.
• Develops and maintains information for weekly emails and disseminates newsletters to faculty, staff, and students with opportunities for the upcoming week. 
• Coordinates with faculty and staff regarding Chapel Life Groups and other special events for Chapel credit.
• Coordinates and assists with the maintenance and tracking of Chapel Attendance, monitoring exemptions and grading. This includes but is not limited to communication with other university stakeholders, students, and church partners.

Administrative and Operational Support

• Provides front office management including coordinating calendars and scheduling appointments, preparing and monitoring general communication with department phones and emails as well as overseeing general clerical responsibilities (filing, copying and data entry).  
• Creates reports for Dean of Spiritual Life and Director of CM Global and Outreach. 
• Edits and updates the Spiritual Life webpages as approved by Dean of Spiritual Life. 
• Coordinates and collaborates with the university stakeholders regarding arrangements for Welcome Weeks, Connect Week, Global Emphasis, Convocation, American Free Enterprise Day, Founder’s Day, Honor’s Day, Baccalaureate service and other special chapel events. 
• Manages office equipment, devices, office supply inventory and submits work orders as needed.
• Processes financial transactions for the Spiritual Life Office and Missions including invoices, requisitions, honoraria, purchase orders, petty cash, check requests, and purchasing card reconciliations. 
• Collaborates with other key student-facing offices across the university during high traffic times (e.g. non-registered students, student holds, incomplete enrollment checklists, and general student concerns). 
• Supervises (recruits, hires, schedules, and trains) front office student workers. 
• Other duties as assigned.
   

EDUCATION:

EXPERIENCE:

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
• Technology – Strong aptitude to learn new technologies as department processes evolve.

ADDITIONAL REQUIREMENTS:

• Ability to work non-routine hours during certain times of the year.
• Ability to sit for prolonged periods of time.
• Ability to traverse campus and stairs.
• Ability to lift/move objects up to 25 pounds.