What are the responsibilities and job description for the Inventory Control Coordinator position at Palm Bay International?
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Location: Port Washington, NY (Hybrid – 4 Days in Office Mon-Thurs; 1 Day Remote)
Position Overview: The Inventory Control Coordinator is responsible for supporting the daily execution of procurement, inventory, and system-maintenance activities across multiple warehouses and supplier partners. This role ensures accurate data entry, timely processing of purchase orders and transfers, and strong item and vendor record maintenance within Dynamics 365 Business Central. The coordinator will work closely with internal departments and logistics partners to uphold data integrity, support reconciliations, and provide clear, reliable reporting. This position requires strong Excel skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced, team-driven environment.
Responsibilities / Essential Functions
Data Entry & Transaction Processing
- Enter and update vintage rolls.
- Process supplier purchase orders and vendor return.
- Execute intercompany and warehouse transfers.
- Enter inbound receipts of goods.
- Process credits, re-billing, and customer-to-customer transfers.
- Upload and maintain E-Doc BOLs.
- Complete monthly warehouse reconciliations.
- Perform weekly track-and-trace for stock purchase orders.
- Log domestic freight bills.
System Maintenance
- Maintain accuracy and integrity of system data.
- Update and manage vendor catalog records.
- Maintain item master tables and related system attributes.
Qualifications / Requirements
- Bachelor’s Degree preferred.
- Minimum of 2 years of relevant experience preferred.
- Advanced proficiency in Microsoft Excel required
- (interview will include an Excel proficiency test).
- Strong written and verbal communication skills.
- High level of organization; detail-oriented with the ability to manage multiple priorities and meet deadlines.
- Ability to work independently and within a dynamic, high-energy team environment.
- Strong reporting and analytical skills.
- Wine industry knowledge is a plus.
- Experience with Dynamics 365 Business Central is preferred.
Palm Bay International is a progressive wine and spirits organization that is a proven industry leader. It encompasses Palm Bay International, led by third-generation Marc D. Taub. Celebrating 50 years in 2026, Palm Bay International has its roots in Italian wine and now offers one of the most comprehensive portfolios in the U.S., comprising prestigious estates, distilleries, and popular brands from 16 countries. www.PalmBay.com
Salary: Range - $60-80k annual; Actual compensation will be commensurate with the candidate’s qualifications, which may include professional experience, educational background, certifications, and level of industry-specific knowledge.
Benefits Overview:
Palm Bay International offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off and 11 paid company holidays.
Palm Bay International is an equal opportunity employer.
Salary : $60,000 - $80,000