Business Office Manager

Overview
We are seeking a dynamic and highly organized Business Office Manager to lead the administrative and operational functions of our office environment. This role is essential in ensuring smooth daily operations, fostering effective communication, and maintaining a productive workplace. The ideal candidate will bring energy, attention to detail, and a proactive approach to managing office processes, vendor relationships, and team coordination. Join us to help create an efficient, welcoming, and well-managed office space that supports our team’s success and growth.

Duties

• Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for staff and leadership
• Coordinate vendor management activities, including negotiating contracts, processing invoices, and maintaining supplier relationships
• Manage bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial records and timely bill payments
• Supervise administrative staff, providing training, development opportunities, and ongoing support to foster a motivated team environment
• Plan and execute company events and meetings, ensuring all logistics are handled efficiently from venue booking to materials preparation
• Maintain organized filing systems for medical records, client documents, and internal reports while ensuring compliance with confidentiality standards
• Support human resources functions such as onboarding new employees, managing payroll processes, and assisting with employee records

Requirements

• Proven experience in office management or administrative roles within a professional setting
• Strong supervisory experience with the ability to lead and motivate a team effectively
• Proficiency in QuickBooks for bookkeeping and financial management tasks
• Excellent communication skills with a professional phone etiquette and ability to handle multiple lines efficiently
• Exceptional organizational skills with keen attention to detail in scheduling, filing, and record-keeping
• Experience in event planning and coordinating large meetings or company functions
• Knowledge of human resources practices including payroll processing and employee onboarding
• Ability to manage budgets effectively while maintaining high standards of accuracy in bookkeeping tasks
• Familiarity with medical office management or healthcare environments is a plus but not required
• Demonstrated ability to handle vendor negotiations, manage office supplies inventory, and oversee general office operations

Join us as our Business Office Manager to lead with energy, foster organizational excellence, and support our team’s success every step of the way!

Pay: $32.50 - $38.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $33 - $38