Freelance Event Logistics Manager (U.S. Based) - Washington D.C. Project

TAIT is looking for experienced Freelance Event Logistics Managers (U.S.-based) to support a major project taking place on-site in Washington, DC from July to late October 2026, with remote work beginning June 2026. Travel and accommodations will be provided for on site time.

This is a temporary contract role, not a full-time staff position.

Position Purpose:

The Freelance Event Logistics Manager will lead solicitation and development of vendor research, proposals and quoting, oversee and maintain production schedules, and oversee vendor/contractor work on site. The ideal candidate will be experienced with outdoor, large scale, temporary event builds.

Responsibilities:

• Lead solicitation and development of department vendor proposals, including office trailers, heavy equipment, fencing, site sanitation & facilities, crew catering, radios, traffic management, etc.
• Assist in day-to-day oversight of Logistics Coordinators and Office Managers
• Oversee site purchasing, shipping, and receiving, including documentation and tracking of elements.
• Oversee site trucking and deliveries
• Contribute to and maintain knowledge of production schedule
• Contribute to development of site access and credential management system
• Support in the development and delivery of special projects with research for suppliers, logistics, and other resources as assigned.
• Lead vendor onboarding, paperwork, and communications
• Develop understanding and maintain knowledge of department budget
• Participate in hiring and scheduling Production Assistants and Runners
• Track ongoing vendor needs onsite including communicating schedule adjustments and project developments.
• Approve on site purchases and additions, escalating for budget approval as needed
• Support and coordinate sustainability practices and tracking.
• Support all departments with on-the-ground needs
• This position is intentionally fluid, duties will shift based on daily priorities, team needs, and across-department demands.
  
  
  

Position Requirements:

• 5 years of large scale, event management, production, or related experience; Bachelor's degree preferred.
• Exceptional verbal and written communication skills.
• Strong project management and budget management abilities.
• Highly organized with a detail‑driven, proactive approach.
• Proficient with Microsoft Office, Google Workspace, Airtable, and similar tools.
• Positive, solutions-oriented attitude with the ability to work under pressure.
• Flexibility to work nights, weekends, and irregular hours based on event needs.
• Ability to work independently while collaborating closely with cross-functional teams.
• Professionalism, discretion, and tact when handling sensitive information.