What are the responsibilities and job description for the Senior Accounts Payable Clerk position at Pafford Medical Services?
Job Description
The Senior Accounts Payable Clerk is responsible for overseeing and processing high-volume accounts payable transactions while ensuring accuracy, timeliness, and compliance with company policies and procedures. This role plays a key part in reconciling vendor accounts, supporting month-end close, and maintaining strong vendor relationships. The Senior AP Clerk will also mentor junior staff, resolve complex issues, and contribute to process improvements that enhance overall efficiency and effectiveness of the Accounts Payable function.
Essential Duties And Responsibilities
NOTE: The above statements are intended to describe the general nature and level of work being performed by the
person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and
physical demands required of personnel so classified.
The Senior Accounts Payable Clerk is responsible for overseeing and processing high-volume accounts payable transactions while ensuring accuracy, timeliness, and compliance with company policies and procedures. This role plays a key part in reconciling vendor accounts, supporting month-end close, and maintaining strong vendor relationships. The Senior AP Clerk will also mentor junior staff, resolve complex issues, and contribute to process improvements that enhance overall efficiency and effectiveness of the Accounts Payable function.
Essential Duties And Responsibilities
- Process and review a high volume of invoices for accuracy, proper coding, and required approvals.
- Manage weekly and monthly payment runs, ensuring timeliness and accuracy.
- Reconcile vendor statements and resolve discrepancies promptly.
- Ensure compliance with internal controls, tax regulations, and company policies.
- Maintain vendor master data with complete and accurate documentation.
- Assist with month-end close activities, including account reconciliations.
- Collaborate with purchasing and receiving teams to resolve purchase order and invoice issues.
- Provide guidance and support to junior Accounts Payable staff as needed.
- Support internal and external audits by preparing and providing requested documentation.Identify and recommend opportunities to improve AP processes, systems, and overall efficiency.
- Identify and recommend oppertunities to improve AP processes, systems, and overall efficiency.
- Strong knowledge of general accounting principles and AP best practices
- Experience with ERP systems (QuickBooks)
- Proficiency in Microsoft Excel and other MS Office applications
- Excellent attention to detail and problem-solving skills
- Strong organizational and time management abilities
- Ability to work independently and as part of a team in a fast-paced environment
- High School Diploma or equivalent required
- Associates or Bachelor’s Degree in Accounting, Finance or related field preferred
- 3-5 years of experience in accounts payable; at least 1 year in a senior or lead capacity preferred
- This position requires the ability to perform a variety of physical activities on a daily basis, including prolonged sitting, standing, and walking, as well as reaching, twisting, turning, kneeling, bending, squatting, and stooping. The role also involves repetitive hand motions and fine motor coordination for computer use and report preparation. Near and far vision is required for proofreading documents and other work-related materials. Acute hearing is necessary for telephone and in-person communication.
NOTE: The above statements are intended to describe the general nature and level of work being performed by the
person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and
physical demands required of personnel so classified.