Accounts Payable (AP) Specialist

General Purpose:

The Accounts Payable (AP) Specialist is responsible for a variety of accounts payable and customer service responsibilities and duties depending on their specific AP team. The AP Specialist must be detail oriented, accurate, organized, and able to work in a fast-paced environment. This position reports to an AP Supervisor.

Essential Duties and Responsibilities:

• Enter and/or upload invoices into the accounting software
• Review invoices and ensure proper coding and documentation
• Maintain accurate vendor profiles in the accounting software
• Reconcile vendor statements, research and correct discrepancies
• Work closely with vendors and respond to inquiries
• Ensure complete and accurate files and documentation in accordance with company policy and accepted accounting practices
• Preserve confidentiality pertaining to HIPPA and insider information
• Produce AP reports as requested
• Prepare and provide energy benchmarking data/reports as requested
• Provide supporting documentation for audits
• Assist with month end closing
• Support 1099 preparation and correction
• Provide support to facilities and other PACS departments
• Identify and implement process improvements and efficiencies under the direction of supervisor
• Assist with and attend meetings
• Assist with utility account conversions
• Answer phones
• Process mail
• Manage tickets, emails, and internal communications
• Work with third-party providers
• Perform other duties as assigned

Supervision and Leadership:

This position doesn’t have any supervisory responsibilities.

Qualifications:

• Education and/or Experience:
  • High School Diploma or equivalent
  • Accounts payable knowledge
  • General accounting procedures knowledge
  • Microsoft Office and relevant accounting software experience
  • Data entry experience

• Skills:
  • Ability to read, analyze, and interpret accounts payable procedures and policies. Ability to write business correspondence and effectively present information and respond to questions from vendors, employees, and managers.
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Ability to solve practical problems and deal with a variety of concrete variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations:

No requirements

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 25 pounds and have ability to use a desktop or laptop computer for prolonged periods. While performing the duties of this job, the employee is regularly required to sit, stand, walk and talk, read or hear. Frequent use of all office related equipment to include copier/scanner/fax, telephone, and calculator.

Work Environment:

The work environment is typical of an office setting. The noise level is usually moderate.

• Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy.
• PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge.
• Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.
• Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.
• Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.