Contract Administrator

Contract Administration:

• Maintain      and monitor all commercial contracts to ensure they remain current and      compliant with company standards and regulatory requirements
• Review      contract terms, rates, and renewal dates, proactively flagging contracts      requiring updates or renegotiation
• Accurately      enter and update contract rates and terms in the company's financial      system
• Verify      that invoices generated align with contract terms, rates, and deliverables      before recommending for approval
• Coordinate      with internal departments and external vendors to resolve contract      discrepancies or issues
• Maintain      organized contract files and documentation, both physical and electronic
• Prepare      reports on contract status, upcoming renewals, and rate changes as needed

Accounts Receivable:

• Process      and post customer payments and maintain accurate accounts receivable      records
• Generate      and distribute invoices to customers in accordance with contract terms and      billing schedules
• Monitor      accounts receivable aging reports and follow up on overdue accounts
• Reconcile      customer accounts and resolve billing disputes or discrepancies
• Communicate      with customers regarding payment status, invoice questions, and account      issues
• Prepare      periodic AR reports for management review

Accounts Payable Support:

• Perform      three-way matching of purchase orders, receiving documents, and vendor      invoices to ensure accuracy before payment processing
• Identify      and resolve discrepancies in pricing, quantities, or terms during the      matching process
• Coordinate      with purchasing and receiving departments to obtain necessary      documentation
• Support      the accounts payable team with invoice processing and vendor      communications as needed

Qualifications:

• Minimum years of experience in contract administration, accounts receivable,      or accounts payable
• Strong      understanding of commercial contracts and billing processes
• Proficiency      with accounting software and ERP systems
• Advanced      skills in Microsoft Excel and Office Suite
• Exceptional      attention to detail and accuracy
• Strong      analytical and problem-solving abilities
• Excellent      organizational and time management skills
• Effective      written and verbal communication skills
• Ability      to work independently and manage multiple priorities simultaneously
• High      level of integrity and ability to handle confidential information

Salary : $20