Training and Development Coordinator

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

Salary Range: $45,000- 50,000

Reports to: Human Resource Business Partner and Employee Experience

GENERAL DESCRIPTION OF POSITION
The Training and Development Coordinator creates, implements, and evaluates training and professional development programs that enhance employee capability and performance across the University. This position collaborates with campus partners to assess learning needs, design and coordinate innovative learning solutions, and track outcomes to ensure continuous improvement. The Coordinator promotes a culture of learning, engagement, and accountability and assists in developing training materials.

ESSENTIAL FUNCTIONS / MAJOR RESPONSIBILITIES

• Serves as the primary point of contact for training logistics.  Schedules rooms, manages virtual meeting links, coordinates with external vendors, and prepares all physical and digital training materials.
• Assists in adapting existing materials into development programs, workshops, online courses, and learning resources using instructional design methodologies and adult learning principles.
• Collaborates with Subject Matter Experts and Legal/HR department to develop, refresh training materials, and deliver required training, ensuring content meets current, local, state, and federal mandates.
• Administers post-training surveys and assessments.  Aggregates data into monthly reports and dashboards for leadership to review program attendance and basic participant satisfaction.
• Develop and maintain accurate records of participation, completion rates, evaluation results, and retraining requirements in the current HRIS system or other tracking tools.
• Draft and distribute internal communications (newsletters, emails, and flyers) to promote upcoming professional development opportunities and learning initiatives across campuses.
• Utilize existing University tools (Moodle, LinkedIn Learning) to deliver content.
• Supports the University Learning Management System (Moodle, LinkedIn Learning).  Responsibilities include enrolling employees in courses, troubleshooting user access issues, and ensuring completion records are 100% accurate for audits.
• Monitors mandatory federal and state training requirements (e.g., Harassment Prevention, FERPA).  Sends automated and manual reminders to employees to ensure the University maintains high compliance rates.
• Collaborates with the HR team to ensure new hires are successfully integrated into the University’s required training tracks during their onboarding.
• Coordinate with HR and department leadership to ensure consistent communication and alignment on professional development priorities.

SECONDARY FUNCTIONS

• Engage in professional development opportunities.
• Participate in university-wide, Divisional, or departmental committees, task forces, and hiring processes, offering expertise to strengthen institutional systems and effective centralized operations that promote student success, equity, and engagement.
• Contribute to strategic planning, goal setting, evaluation, and assessment within Human Resources and Payroll, supporting data-informed decision making and continuous improvement.
• Support key University and Human Resources events and traditions that build community and belonging.
• Perform other related duties as assigned to support the mission and operations of Human Resources.

JOB SCOPE

• Scope of responsibility aligns with the Essential Functions described above.
• Assists in the implementation and coordination of comprehensive training and development initiatives that support University goals and compliance requirements. 
• Maintains accurate documentation and reporting of learning activities, monitors adherence to mandatory training requirements, and proactively identifies opportunities to improve learning strategies and employee engagement. 
• Failure to implement and track required training programs could result in compliance risks and negatively impact the University’s operations and reputation.
• No budget authority.
• Exercises judgment within Human Resources established procedures, University policy guidelines, and applicable laws and ethical standards.
• This is an in-person position with limited remote work permitted only with prior approval.
• Primary office location is the Forest Grove campus, with consistent service or presence on the Hillsboro campus.
• Maintains a standard 40-hour work week; requires supervisor approval for overtime.

SUPERVISOR RESPONSIBILITY
None.

REQUIRED EDUCATION AND EXPERIENCE

• A bachelor's degree from an accredited college or university in human resources, training and development, or a related field is preferred.
• One (1) to two (2) years of training or related experience specifically coordinating or facilitating compliance-based training.

REQUIRED QUALIFICATIONS

• Respects and exemplifies the mission and values of Pacific University in all interactions.
• Adheres to all prescribed university and departmental policies and procedures.
• Ability to evaluate and research training options and alternatives.
• Excellent communication, interpersonal, and presentation skills.
• Ability to interact effectively with all levels of the organization, including senior leadership, faculty, staff, students, and external vendors.
• Ability to manage multiple priorities, projects, and tasks, focusing on meeting deadlines and improving employee experiences and training needs.
• Ability to gather data, analyze, and reason logically, and draw valid conclusions.
• Strong attention to detail and a commitment to ensuring compliance with all applicable laws and regulations.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Office Suite, Google Suite, Adobe Acrobat Pro, and HRIS (Paycom preferred); interest in AI platforms.
• Demonstrated commitment to equity, inclusion, and culturally responsive practice.
• Strong organizational, time-management, and follow-through skills.

PREFERRED QUALIFICATIONS

• Experience in higher education or a similarly complex organizational environment.
• Demonstrated experience in needs assessment, curriculum design, program development, and evaluation.
• Experience with various training delivery methods, including in-person, online courses, and blended learning.
• Proficiency in using learning management systems (LMS), LinkedIn Learning, Vector Solutions, Moodle, and other training technologies.
• HRIS software experience (Paycom).
• SHRM-CP.
• Bilingual or multilingual skills, particularly Spanish.
• Experience contributing to assessment or continuous improvement efforts.

WORK ENVIRONMENT

• Work Setting: Full-time, in-person, on-site position based on the Forest Grove campus, with occasional travel to the Hillsboro campus as needed.
• Schedule Expectations: Standard weekday hours (Monday–Friday, 8:00 a.m.–5:00 p.m.), with occasional evening, weekend, and on-call responsibilities. 
• Travel Requirements: Minimal; ability to travel between Pacific University campuses as needed.
• Physical Requirements: Primarily sedentary office work with some lifting up to 20 pounds. Regular communication, computer use, and use of standard office technology are required, with or without reasonable accommodation. 
• University Purchased Cell Phone:  Not required
• Remote Work:  May be eligible for remote work with advanced approval from supervisor and Human Resources.

APPLICATION PROCESS

To apply, please upload your resume and cover letter along with your Paycom application.  Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.

At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.

Studies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.

We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.

COMPENSATION AND BENEFITS

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)

EQUAL OPPORTUNITY EMPLOYMENT

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.

NOTICE OF NONDISCRIMINATION POLICY

Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at provost@pacificu.edu.

Salary : $45,000 - $50,000