Administrative Assistance- School of Physical Therapy & Athletic Training

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION

The Administrative Assistant for The School of Physical Therapy and Athletic Training is part of the administrative team and provides essential day-to-day operational support to students, faculty and Program Directors. This role is student and faculty interfacing and focuses on the needs of the School, ranging from general office support, resource management, event coordination and support, student fundraising, and student worker supervision. 

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES

Student and Faculty Support:

• Serves as primary point of contact for student and faculty questions and resource needs
• Maintains academic calendars, class schedules, and student rosters
• Assists with room reservations
• Provides students with fundraising guidance per policies and procedures
• Oversees and provides guidance to the FWS lab maintenance student team

Clinical Education Support:

• Provides support to the Coordinator of Clinical Education for the MSAT program
• General Administrative and Program Support
• Takes meeting minutes for MSAT and DPT programs
• Facilitates with registration and MSAT course evaluations
• Maintains office, classroom and lab supply inventories
• Maintains office equipment
• Submits and monitors facility request

SECONDARY FUNCTIONS

Perform other duties as assigned by the Manager of Administrative Services and/or the Program Directors.

SUPERVISOR RESPONSIBILITY

Supervises Student workers only

EDUCATION AND/OR EXPERIENCE

• High School Education or equivalent required.
• Minimum of 1 years’ experience in a general office setting or higher education setting.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS

• Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
• Builds on basic learning and carries it from one situation to another.
• Demonstrates critical thinking skills in problem solving and decision-making.
• Asks questions and seeks assistance.
• Takes responsibility to eliminate the source of problems.
• Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
• Maintains proper appearance and personal conduct for the employee’s particular job.
• Uses effective communication skills taking into consideration body language, filters, listening and paraphrasing.
• Demonstrates ability to work in a team environment. 
• Proficiency with Microsoft Office Suite, Google Workplace and file management systems (e.g., Box).
• Excellent written and verbal communication skills with the ability to interact professionally with students, faculty and Directors.
• Advanced organizational skills.
• Demonstrates the ability to work in a team environment.
• The ability to work independently with minimal direction.
• Demonstrates critical thinking skills in problem solving and decision making. 
• Asks questions and seeks assistance.

WORKING CONDITIONS

• Full-time, in person, on-site position on the Hillsboro Campus.
• Standard weekday hours 8am-5pm with some flexibility.
• There may be occasional early evening or weekend events (Commencement).

APPLICATION PROCESS

To apply, please upload your resume,  cover letter and three professional references along with your Paycom application.  Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.

At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.

Studies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.

We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.

COMPENSATION AND BENEFITS

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)

EQUAL OPPORTUNITY EMPLOYMENT

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.

NOTICE OF NONDISCRIMINATION POLICY

Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at provost@pacificu.edu.