What are the responsibilities and job description for the HR/Payroll Coordinator position at Pacific Coast Companies, Inc.?
Basalite Building Products, LLC is one of the largest manufacturers of concrete masonry products in the Western United States. Product lines include structural block, interlocking paving stones, engineered wall systems, retaining walls, ornamental and garden products, and a full range of sack goods. We are a proud member of the Pacific Coast Building Products Family of Companies.
Hourly $20 - $25
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
HR/Payroll Duties/Responsibilities:
- Edits and updates payroll data to PCCI-Payroll biweekly and semi-monthly for hourly and salaried payroll respectively. Distributes the paychecks/remittance statements according to the location’s specific process.
- Performs all payroll transactions for employees within the scope of authorization.
- Prepares and inputs bi-weekly and semi-monthly payroll in UKG Kronos.
- Apply appropriate task codes to various hours worked by employees.
- Prepare designated labor reports for managers.
- Self-audits payroll weekly to ensure the fewest corrections after payroll has run.
- Ensures all payroll processes are completed and adhered to consistently.
- Keep abreast of wage and hour payroll regulations, i.e. minimum wage increases.
- Communicates/follows-up with employee’s supervisor when timekeeping standards are not being met, i.e. missed time punches, timesheets not signed etc.
- Communicates with Human Resources Manager/ Subsidiary Human Resources concerning employee questions about Human Resources or payroll.
- Communicates and or enters employee changes to Employee Central and Human Resources regarding benefits, W-4 changes, change of address etc.
- Seeks guidance from Subsidiary HR to ensure compliance on wage and hour, labor posters etc.
- Coordinates communication concerning payroll with employees, supervisors, and managers.
- Coordinates and prepares for hiring, rehiring, layoff, terminations and all status changes using Success Factor’s Employee Central and any other relevant modules.
- Sets up drug testing, pre-employment physicals, background/credit checks.
- Orients new employees to company policies, procedures and benefits.
- Maintains and updates Success Factors- Employee Central with employee information changes.
- Maintains confidentiality in all aspects of administering duties and responsibilities.
- Assists employees with questions regarding payroll, health insurance, Leave of absences and other benefits and completion of required forms. Handles communication with PCCI regarding health insurance.
- Plans for and coordinates company social activities including and Company Thanksgiving and Christmas luncheons, Adopt-A-Family events, picnics etc.
- Coordinates with Human Resources Manager to prepare for annual benefit and open enrollment meetings and Wellness screenings.
- Maintains and updates communication bulletin boards around the plant and office with job postings, required labor law posters, and company news, etc.
Other Duties/Responsibilities:
- Responsible for processing Accounts Payable (Vendor) Invoices.
- Scan Incoming Accounts Payable Invoices.
- Can provide Management with purchasing reports as requested.
- Twice Yearly participate in physical inventory count.
- All other duties and responsibilities assigned from time to time by the company or its designated representative.
- Abides by all safety rules set forth by the company and governmental regulatory agencies; and ensures that hazardous conditions are reported and corrected.
- Predictable and Regular attendance is required. Must be able to work overtime as needed.
- Answers phones in a courteous and friendly manner and refers calls to appropriate party.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- High school diploma/GED required; Associate degree (or equivalent coursework) preferred 5 years of payroll experience or accounting background or equivalent combination of both.
- Basic knowledge of CA wage and hour regulations with regards to payroll highly desirable.
- 2-5 years of payroll experience using payroll software …i.e. SAP, Kronos UKG desirable.
- Valid CA Driver’s License.
- Bilingual in Spanish highly desirable.
- Experience with Success Factors HRIS system a plus.
- Excellent communication skills – Written and Oral.
- Ability to multi-task with attention to detail.
- Excellent interpersonal skills
- Professional demeanor
- Ability to work with little or no supervision and stay on task
- Basic math abilities. Add, subtract, multiply and divide.
- Must possess requisite skills to apply common sense and comprehend and explain Company policies and documents
- Ability to operate a personal computer, printer, 10-key adding machine, copier, facsimile machine and any other equipment required to perform duties.
- Knowledge of Microsoft Office systems- Outlook, Excel, Word and PowerPoint a must.
- Predictable and Regular attendance is required. Must be able to work overtime as needed.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Frequently required to use hands to finger, handle or feel; Reach with hands and arms; Talk and listen; Stand, walk, and sit.
- Occasionally required to bend at the waist; Lift and/or move up to 30 pounds.
- Some travel time may be required (Travel to Roseville or Rancho Cordova).
- Driving personal vehicle to attend meetings or administer duties.
- Regular predictable and consistent attendance is required.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Office/Plant environment with moderate to loud noise, moving machinery, dirty and dusty.
- Outdoor weather conditions.
- Extreme temperatures.
- Wear mandatory and/or other appropriate personal protective equipment (PPE)
Hourly $20 - $25
This is a regular, full-time position with competitive compensation and full benefits including medical/dental insurance, disability benefits, life insurance, 401(k), profit sharing retirement plan, and wellness programs. We are an equal opportunity employer and promote a drug free workplace
Salary : $20 - $25