What are the responsibilities and job description for the Administrative Assistant (REQ 17758) position at Pacific Coast Companies, Inc.?
Basalite Building Products, LLC is one of the largest manufacturers of concrete masonry products in the Western United States. Product lines include structural block, interlocking paving stones, engineered wall systems, retaining walls, ornamental and garden products, and a full range of sack goods. We are a proud member of the Pacific Coast Building Products Family of Companies.
POSITION SUMMARY: Under the supervision of the Accounting and Admin Manager, this position supports the office and plant in all areas of posting production data and sales order into various computer programs. Takes and delivers messages; provides information to callers. Types and proofreads correspondence generated by management and other staff, and researches and compiles special reports. Performs other related duties as assigned. Is responsible for supporting and demonstrating the Core Values of Integrity, Safety, Respect, Customer Focus, Quality, Innovation and Financial Success. Performs other related duties as assigned.
SUPERVISION RECEIVED: General
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Answers telephone calls and refers calls to appropriate staff in the office and warehouse. Answers routine questions from plant employees. Greets and answers questions from visitors.
- Maintains radio / PA dispatch for entire plant.
- Enters sales orders into SAP and excel.
- Prepares reports as necessary. Types correspondence generated by management and other staff.
- Sends and distributes incoming faxes. Sorts and distributes incoming mail.
- Maintains files for correspondence.
- Maintains inventory and purchases office supplies as needed for entire plant. Orders forms, stationery, business cards, etc. as needed by management personnel.
- Organizes plant tours and lunches for visitors.
- Performs all other duties and responsibilities assigned from time to time by the company or its designated representative.
- Abides by all safety rules set forth by the company and governmental regulatory agencies; and ensures that hazardous conditions are reported and corrected.
- Regular and Predictable attendance is required.
QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- High School Diploma or equivalent education and experience.
- Ability to communicate with employees, peers, subordinates, management, customers, outside agencies, etc.
- Must be familiar with Microsoft Office, Outlook, Excel, and Word.
- Operating knowledge of basic office equipment to include calculator, computer, copy machine, document scanner, fax machine, postage machine, telephones and two-way radio.
- Regular and Predictable attendance is required.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Frequently required to use hands to finger, handle or feel
- Reach with hands and arms
- Talk and listen
- Stand, walk, and sit.
- Occasionally required to bend at the waist
- Lift and/or move up to 25 pounds.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Office environment with moderate noise.
- Some exposure to plant environment with loud noise, moving machinery, dusty, dirty.
- Some exposure to outdoor weather conditions.
- Wear mandatory and/or other appropriate personal protective equipment (PPE)
SALARY RANGE: $23-$23/Hour
This is a regular, full-time position with competitive compensation and full benefits including medical/dental insurance, disability benefits, life insurance, 401(k), profit sharing retirement plan, and wellness programs. We are an equal opportunity employer and promote a drug free workplace
Salary : $23