What are the responsibilities and job description for the Sales and Closings Coordinator - Dallas Metro Area position at Pacesetter Homes Texas?
About Us
Pacesetter Homes is a single-family business unit of Qualico with over 65 years of building experience. Pacesetter Homes offers award winning home plans, interior design items, and finishing packages that personalize each new home we build. Pacesetter Homes operates in Western Canada, Dallas, Texas and Austin, Texas. To learn more, click here .
At Pacesetter Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching 410K program, and employee home purchase program.
Job Overview
The Contracts & Closing Administrator contributes to the success of the business unit by working closely with New Home Sales Representatives, mortgage lenders and title companies. The Contracts & Closing Administrator ensures smooth flow of documentation and communications throughout the homebuilding and home buying process.
Primary Responsibilities
You primarily work in an office setting during regular business hours with travel to sites, model homes and within city area be required on a weekly basis. Travel outside of city to other regional offices may be required on an infrequent basis.
Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.
Pacesetter Homes is a single-family business unit of Qualico with over 65 years of building experience. Pacesetter Homes offers award winning home plans, interior design items, and finishing packages that personalize each new home we build. Pacesetter Homes operates in Western Canada, Dallas, Texas and Austin, Texas. To learn more, click here .
At Pacesetter Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching 410K program, and employee home purchase program.
Job Overview
The Contracts & Closing Administrator contributes to the success of the business unit by working closely with New Home Sales Representatives, mortgage lenders and title companies. The Contracts & Closing Administrator ensures smooth flow of documentation and communications throughout the homebuilding and home buying process.
Primary Responsibilities
- Prepare, maintain and distribute closing packets to title companies.
- Oversee the day-to-day review and approval of contracts, selections, and change orders, including management sign-off in system.
- Generate margins for new contracts, update division reports, review contracts and proof of loan or funds.
- Create documents, manage and update close dates, pricing and lot premiums in ERP and sales system.
- Maintain and distribute reports, projections, closing calendar and other related documents.
- Analyze contract, selections and closing document information to verify accuracy
- Coordinate with various internal departments and external partners to ensure accuracy of information and timely communication.
- Collaborate with sales and construction teams to confirm accuracy, completeness and timeliness of documents throughout the project
- Train New Home Sales Representatives on various sales system processes, requirements and document management aspects.
- Develop and provide guidance to staff while promoting a collaborative environment.
- Provide support for other projects or duties as assigned.
- A strong communicator; you clearly express your thoughts in conversation and in written communication.
- An active listener; you seek to understand and listen to others in a non-judgmental way.
- Mindful; you respect diversity and deal with sensitive situations using high degree of integrity.
- Excellent service oriented; you handle relations with customers, internal and external parties with tact and diplomacy.
- A creative problem solver; you think outside the box for solutions without fear of failure.
- Degree/Diploma in Marketing, Communications, Graphic Design or equivalent experience.
- Minimum 2 years of experience in a marketing role.
- Understanding of current graphic design, websites, social media platforms, and inbound marketing trends.
- Valid driver’s license and access to reliable vehicle.
- Portfolio showcasing your work.
- Satisfactory verification of criminal record check.
- Proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint), CRM (HubSpot), Adobe Creative Cloud (Illustrator, InDesign, Photoshop), and Social Media channels (Facebook, Instagram, and more).
- Knowledge with all areas of marketing and office administration, preferably within the Construction and Homebuilding industry.
- Willingness to travel around the Austin metro to various communities
- Creating trusting and successful working relationships.
- Setting clear, measurable and achievable goals.
- Cooperating with team members in an open, positive and respectful manner.
- Staying current with technical job skills.
- Taking responsibility for the outcomes of decisions and actions.
You primarily work in an office setting during regular business hours with travel to sites, model homes and within city area be required on a weekly basis. Travel outside of city to other regional offices may be required on an infrequent basis.
Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.