Contract and Closings Administrator - Dallas Metro Area

Title: Contract and Closing Administrator

Location: Dallas-Fort Worth, Texas

About Us

Pacesetter Homes is a privately owned and award-winning single-family homes business unit of Qualico with over 70 years of building experience. Pacesetter Homes offers award-winning home plans, personalized choices, and a commitment to quality and customer service in each new home we build. Pacesetter Homes operates in Western Canada, Dallas, Texas and Austin, Texas.

Job Overview

The Contract and Closings Administrator contributes to the success of the business unit by working closely with New Home Sales Representatives, mortgage lenders and title companies. The Contract and Closings Administrator ensures smooth flow of documentation and communications throughout the homebuilding and home buying process.

Primary Responsibilities

• Prepare, maintain and distribute closing packets to title companies.
• Oversee the day-to-day review and approval of contracts, selections, and change orders, including management sign-off in system.
• Generate margins for new contracts, update division reports, review contracts and proof of loan or funds.
• Create documents, manage and update close dates, pricing and lot premiums in ERP and sales system.
• Maintain and distribute reports, projections, closing calendar and other related documents.
• Analyze contract, selections and closing document information to verify accuracy
• Coordinate with various internal departments and external partners to ensure accuracy of information and timely communication.
• Collaborate with sales and construction teams to confirm accuracy, completeness and timeliness of documents throughout the project
• Train New Home Sales Representatives on various sales system processes, requirements and document management aspects.
• Develop and provide guidance to staff while promoting a collaborative environment.
• Provide support for other projects or duties as assigned.
  
  

As our ideal candidate, you are…

• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• Mindful; you respect diversity and deal with sensitive situations using high degree of integrity.
• Excellent service oriented; you handle relations with customers, internal and external parties with tact and diplomacy.
• A creative problem solver; you think outside the box for solutions without fear of failure.
  
  

Essential Requirements

• High School Diploma or equivalent.
• Degree or Diploma in Business administration is preferred.
• Minimum 2 years of administrative and/or sales related experience.
• Previous experience in the new home build industry is preferred.
• Proficient in all areas of Microsoft Office Programs (Outlook, Word, Excel, PowerPoint), sales and ERP system (NewStar/Sales Xpress).
• Valid driver's license and access to a reliable vehicle.
• Satisfactory verification of criminal record check.
  
  

What We Value

• Creating trusting and successful working relationships.
• Setting clear, measurable and achievable goals.
• Cooperating with team members in an open, positive and respectful manner.
• Staying current with technical job skills.
• Taking responsibility for the outcomes of decisions and actions.
  
  

Working Conditions

A hybrid office/remote work schedule during regular business hours is available after 120-day acclimation period with travel to offsite meetings or communities required on an infrequent basis. Overtime may occasionally be required.

Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.

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