Contracts and Purchasing Coordinator - 197619

The Contracts and Purchasing Coordinator supports the Contract Administrator in the facilitation of legal and contractual documents, executing a range of administrative tasks, and collaborating with various University departments through end-user support systems. This role is responsible for maintaining and updating the University's electronic records, addressing contract inquiries, and guiding end users through the contract process. Additionally, the Coordinator assists with the Business Card Program by providing user support and reporting.

Position Duties

• Review incoming contracts for completeness and accuracy; inclusive of contract transactions and payments along with adherence to Pace criteria / policy (standard pre-approved terms).
• Approve and route contracts via contract system appropriately for Risk and Counsel when they do not meet standard pre-approved terms and/or are University wide in scope.
• Ensure fully executed documents are properly housed within the contract management system.
• Conduct follow up with department representatives regarding contract requests.
• Assist in content development for the contract website and training documentation.
• Assist in the identification of improvements to the contract systems inclusive of support in system design, testing and implementation.
• Provide support for Pace’s Business Card program; inclusive of processing new card request and card holder inquires.
• Run Reconciliation reporting and follow up with cardholders and approvers who are delinquent.
• Conduct ListServ Communications reminders for Reconciliation deadlines.
• Provide backup support for the Purchasing Director for the Business Card program.
• Be cross-trained to support the day-to-day processes of the Purchasing and Contract Office as needed, inclusive of purchasing activities, transactions, vendor relations, and data entry.
• Participate in teams/committees developed to support department goals and initiatives, as assigned.
• Performs other such duties as may be assigned from time to time.

Supervision Exercised

N/A

Position Qualifications

• Undergraduate degree in business or related discipline preferred.
• Prior utilization of a Contract Management System preferable.
• Motivated, attention for details, and solid verbal and written communication skills.
• Analytical and problem solving skills.
• Ability to meet deadlines and manage priorities.
• Commitment to customer service and ability to guide end-users in processes and systems.
• High level of discernment and discretion with confidential information.
• Ability to interface collaboratively with departmental staff, and all levels of management.
• Knowledge of Microsoft office applications (Word, Excel, PowerPoint and Outlook).
• Ability to excel in a team environment.

Work Hours

Monday through Friday, 9:00 a.m.–5:00 p.m., some additional evening and weekend hours may be required.

About the Institution

Ranked in the top 9% of private US colleges that provide the best return on tuition investment, Pace University transforms the lives of its diverse students—academically, professionally, and socioeconomically. Currently, the University enrolls more than 13,000 students in more than 150 bachelor’s, master’s, and doctoral programs. Pace University is at the forefront of creating opportunity. Through the convergence of strong academics, experiential learning, and dedicated advising, Pace University empowers its students and positively impacts its communities.

Benefits Offered

Pace University provides a competitive benefit program designed to offer the following:

• Medical, vision and dental insurance for preventive care or diagnostic and surgical procedures as well as an incentivized medical plan waiver option for those who choose not to participate (FT Employees).
• Income protection in the event an employee is not actively at work, due to illness (FT Employees).
• 403B investment opportunity to save toward financial security in retirement (PT and FT Employees).
• Programs and services that assist in balancing work and personal life (PT and FT Employees).
• Educational opportunities for the employee and eligible members of their family to pursue a degree at Pace or another higher education institution (PT and FT Employees).
• Opportunity for faculty and staff to participate in Pace’s award-winning health and wellness program, Pace Yourself to Wellness, which is designed to inspire employees to engage in healthy habits while optimizing health care resources (PT and FT Employees).
• Discount purchase plans for everything from entertainment, shopping and travel (PT and FT Employees).

AA/EEO Statement

Pace University is committed to achieving full equal opportunity in all aspects of University life. Pursuant to this commitment, the University does not discriminate on the basis of actual or perceived sex, gender or gender identity; race; color; national origin; religion; creed; age; disability; citizenship; marital or domestic partnership status; sexual orientation or affectional status; genetic predisposition or carrier status; military or veteran status; status as a victim of domestic violence, sex offenses or stalking; or any other characteristic protected by law federal, state or local law, rule or regulation.

Annual Security Report Notice

Pace is committed to ensuring the safety and security of the students, faculty, staff and visitors to the University. In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University’s Safety and Security department publishes an Annual Security and Fire Safety Report, which can be accessed here. The report contains information on security policies as well as crime and fire statistics for the University.