District Office Administrative Assistant (12 months)

• Position Type:
  Secretarial/Clerical/Secretary - 12-Months
  
• Date Posted:
  9/8/2026
  
• Location:
  District Office
  
• Date Available:
  ASAP

OZARK R-VI SCHOOLS

JOB DESCRIPTION

TITLE: DISTRICT OFFICE ASSISTANT

QUALIFICATIONS:

• High School Diploma
• Valid Driver's License
• Excellent organization, communication, and customer service skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Ability to prioritize, meet deadlines, manage interruptions, and work independently
• Ability to establish positive working relationships with staff, administrators, parents, vendors, and the public
• Proficient computer and office technology skills

REPORTS TO: Executive Director of Finance and Business Services

JOB GOAL: Provide professional, confidential, and efficient administrative support to the District Office, serving visitors, parents, employees, administrators, vendors, and the community.

PERFORMANCE RESPONSIBILITIES:

• Serve as the primary District Office receptionist; answer phones, greet visitors and direct questions to the appropriate department or building.
• Assist with email, fax, copying, printing, calendar support, and special projects
• Maintain mailing meter equipment and District mailboxes
• Sort, meter, distribute, and prepare outgoing and inter-office mail
• Coordinate deliveries to the District (UPS, FexEX, Amazon, UPS, etc)
• Maintain District Office Supplies including Coke and water orders
• Assist the Learning Department with projects such as proof-of-residency documentation, address changes, and other required documents for student records
• Assist the the Human Resource department with onboarding, I-9 completion, file uploads into HR software, time-clock questions for new employees, and other projects as assigned
• Assist the Finance department with scanning and organizing financial records, process and file invoices for supplies, nutrition, water, and other District purchases
• Assist the Payroll department through certified mailings and employee documentation as needed
• Perform other duties and responsibilities as assigned by the Executive Director of Finance and Business Services

PHYSICAL DEMANDS: Ability to lift up to 70 lbs., stand, sit and walk while carrying items

TERMS OF EMPLOYMENT: 12 months as per Board Policy GDBDA

COMPENSATION: As per the Classified Non-Exempt Salary Scale

TYPE OF POSITION: Non-Exempt

EVALUATION: Annually by the Executive Director of Finance and Business Services

APPROVED BY SCHOOL BOARD: PBA September 22, 2026