Administrative Assistant

Job Title: Building Secretary

Department: Clerical

Reports to: Principal / Assistant Principal

Classification: Classified / Non-Exempt

Summary

To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of students can be realized.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Duties and Responsibilities

• Welcomes all visitors to the office.
• Efficiently triages needs of patrons/students/staff.
• Receives and routes all incoming calls.
• Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.
• Maintains such student records as shall be required.
• Maintains a log of visitors to the school.
• Maintains student check in/out records.
• Responsible for oversight of substitute teachers in the building in coordination with Penmac Educational Services.
• Performs other duties as requested by building administrators.

Supervisory Duties

Not applicable

Qualifications

Education/Experience/Certificates

• High school diploma required.
• College is considered a plus.
• Such alternative to the above as the Board may find appropriate and acceptable.

Skills and Abilities

Language

Individual must be able to read and interpret documents, Write simple and complex reports, applications, and correspondence, and speak with students, staff members, and community members.

Computation

Basic math skills are required.

Reasoning

The ability to interpret and follow directions is required, as are basic problem-solving abilities.

Technology

Must have strong computer skills, including word processing, working with spreadsheets, and internet. Must have the ability to learn new systems and software with instruction.

Additional Skills and Abilities

This individual must have strong interpersonal skills and the ability to safeguard confidential information. Also, must be organized, motivated, and honest.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position an employee is required to sit, talk, and hear. The employee is occasionally required to stand, reach, bend, and lift or carry up to 10 pounds.

Mobility

Frequent walking as required in a general office and school setting.

Hearing

Must have the ability to hear conversation both in person and via telephone in a general office setting.

Speaking

Must have the ability to communicate effectively and confidently as a representative of the school district.

Seeing

Prolonged computer use required.

Lifting

Occasionally lifting or carrying up to 10 pounds.

Attendance

Consistent and regular attendance is essential

Conditions and Environment

The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The work environment is consistent with a typical office environment.

Terms of Employment

10 months. Salary and work year to be established by the Board.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board

Policy on Evaluation of Support Personnel.