Project Coordinator – Owner's Representative/ Commercial Construction

Busy Owner’s Representative firm with a western Long Island location is seeking an energetic person to provide support to our Project Management team.

A busy and expanding Owner’s Representative and Project Management firm located in Rockville Centre, NY, is seeking an organized, motivated individual to support our Project Management team.

This is an entry-level position in a teaching environment, with opportunities for professional development, growth, and advancement. The ideal candidate will have an interest in commercial construction and be eager to learn how projects are managed from planning and design through construction and closeout.

Our firm manages commercial, institutional, mixed-use, new construction, and alteration projects. We do not perform single-family residential construction.

Responsibilities include, but are not limited to:

• Work closely with Project Managers and assist with day-to-day project tasks
• Become familiar with AIA contract documents, construction drawings, specifications, and scopes of work
• Assist with tracking submittals, RFIs, change orders, contracts, and other project documentation
• Assist with compiling monthly bank requisitions and supporting documentation
• Assist with tracking project budgets, invoices, payment applications, and project costs
• Schedule and attend project meetings, prepare meeting minutes, and follow up on outstanding action items
• Assist with preparing bid packages, collecting proposals, and organizing bid comparisons
• Maintain and organize project files, drawing logs, contact directories, and correspondence
• Assist with updating project schedules and preparing progress reports
• Communicate professionally with clients, architects, engineers, consultants, and contractors
• Participate in project site visits and assist with documenting construction progress
• Assist with collecting punch lists, warranties, operating manuals, and other closeout documents
• Support multiple projects and manage assigned tasks and deadlines

Qualifications:

• Strong organizational skills and attention to detail
• Willingness to learn construction documentation, terminology, and project workflows
• Ability to manage multiple tasks, prioritize assignments, and meet deadlines
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Proficiency with Microsoft Word, Excel, and Outlook is required
• Familiarity with Microsoft Project and construction management software such as Procore is a plus
• Bookkeeping experience is a plus
• Prior construction, project coordination, or administrative experience is helpful, but not required
• A degree in construction management, engineering, architecture, business, or a related field is preferred, but not required

Work Environment and Schedule:

• Location: Rockville Centre, NY 11570
• Candidates must reliably commute or plan to relocate before starting
• Schedule: Monday to Friday, 8:00 AM to 5:00 PM
• Work Location: In person, with project site visits as required
• Job Type: Full-time

Compensation and Benefits:

• Pay Range: $50,000 to $55,000 annually, based on experience
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Flexible schedule
• Bonus pay opportunities
• Training and opportunities for advancement

Equal Opportunity Employment

We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.

Ability to Commute:

• Rockville Centre, NY 11570 (Required)

Work Location: In person

NO RECRUITERS — Direct applicants only.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Health insurance
• Paid time off

Experience:

• Construction: 1 year (Preferred)

Work Location: In person

Salary : $50,000 - $55,000