HR/Benefits and Payroll Administrative Assistant

HR/Benefits and Payroll Administrative Assistant 

SUMMARY

Under the supervision of the Senior Accountant, this position will work closely with OASIS Executive team. The HR/Benefits and Payroll Administrative Assistant will process agency payroll, onboard new employees, and maintain accurate employee records. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

Answers and transfers phone calls, screening when necessary.

 

Welcomes and directs visitors and clients.

Processes agency payroll. 

Provides support to agency staff related to benefits, hiring, payroll, and other HR related functions. 

Completes monthly reports as required. 

Onboards new employees..

 

Maintains filing systems as assigned.

 

Retrieves information as requested from records, email, minutes, and other related documents.

prepares written summaries of data when needed.

 

Responds to and resolves administrative inquiries and questions.

 

Maintains office supplies and coordinates maintenance of office equipment.

Assist in preparation for external monitoring visits, reviews, and audits.

Attends in-service and staff meetings as assigned.

 

Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

High School Diploma or Equivalent required. Associates Degree or higher Preferred.

 

Ability to understand and meet Federal and State guidelines which are pertinent to the operation of the program.

 

Must have exceptional organizational skills and the ability to handle details accurately.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, financial reports, professional journals, technical procedures, or governmental regulations and legal documents. Ability to write reports, business correspondence that conform to a prescribed style and format. Ability to effectively present information and respond to questions from supervisor, clients, fellow employees, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, and percentages. Ability to apply concepts of basic math and algebra. Ability to understand and apply principles of accounting.

 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

Must hold or be able to obtain a valid Kentucky Driver's License.

Must meet certification standards as outlined by ZeroV and as directed by Supervisor

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Hearing, near acuity, far acuity.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Machines: Transportation vehicles, computer systems & software, office machines and equipment.

COMMENTS

Must demonstrate respect for the dignity and equality of people, and maintain standards of confidentiality in accordance with OASIS's Policies.

 

An ability to maintain a good public image of the program through a high level of professionalism.

 

A commitment to the mission of the agency.

 

Adheres to all OASIS Policies.