SEMS Clerk @ Owens Intermediate

(Internal employees:  Set to your account to internal before applying at https://aisd.schoolspring.com/internaljobsettings) 

Primary Purpose:

To create and maintain special education campus-based files for all special education students; and provide accurate information on which to base management decisions, automatic production of state and federal special education reports and automatic production of various other reports as necessary.

Qualifications:                                                              

Education/Certification:

• High school graduate or GED
• Qualifies for appropriate state paraprofessional certification
• Fifteen (15) semester hours of college credit with a business emphasis preferred

Special Knowledge/Skills/Abilities:

• Effective communication, human relations and leadership skills
• Proficient in use of digital tools including Google Suite, Microsoft 365 ARD/IEP Software and Learning Management Systems
• Bilingual (spoken and written Spanish and English) preferred

Experience:

• Three (3) years of general clerical/secretarial experience preferred

Major Responsibilities and Duties:

Program Management

• Set up and maintain a record of all special education student information.
• Schedule IEP meetings and staffings, prepare ARD Notices, and follow up as directed.
• Document all communication with parents on parent Contact Log (Emails, calls, texts, documents and conversations).
• Maintain current campus Special Education files and update as changes occur. This may include paper or electronic maintenance of a number of records including student rosters, service logs, transportation forms, etc.
• Collaborate with registrar to ensure all newly enrolled students have been reviewed for special education eligibility or referral information.
• Submit to Central SEMS Clerks all original special education evaluation protocols.
• Implement the production of and verify data/accuracy of all necessary computer-generated state and federal reports.
• Manage student enrollment information in IEP Management Software.
• Support the campus UPAR process by administering the test to students and maintaining records.
• Generate and review reports regularly and monitor for accuracy.
• Support special education staff and students at the campus level.
• Implement production and maintain all necessary records required for audit purposes and distribute as directed.
• Maintain current rosters and report as may be requested to aid program management.
• Gather and review special education referral packets for accuracy and completion and upload to IEP Management Software.
• Maintain special education forms and disperse them as requested. Duplicate documents upon request.
• Assist in clerical duties, i.e. answering special education telephones, filing, correspondence, etc.
• Attend district meetings and staff development sessions to keep abreast of changes in current special education local, state, and federal reporting requirements.
• Perform one campus daily duty assignment (either before or after school).

Other

• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities

None

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent district wide travel; all campuses are temperature controlled with hard surface floors

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting.  By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description. 

Hiring administrators review applications, interview, and recommend for hire. 

Calendar Days: 195

Pay Grade: CSP3  

2025-2026 Salary Range Min. $25,971 Mid. $31,071 Max. $36,170  (Based on previous experience) 

Salaries are determined by the number of completed and eligible years of service at an accredited school.  

Salary is based on 187 days. If working less than 187 days, the salary will be less. 

(Internal employees:  Set to your account to internal before applying at https://aisd.schoolspring.com/internaljobsettings) 

Salary : $25,971 - $36,170