What are the responsibilities and job description for the Administrative Specialist- Accounting Support position at Owen J. Roberts School District?
- This position description does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position-related duties as requested by the supervisor. Please see attached job description for details of full responsibilities.
- 12 months, 8 hours per day.
- Hourly rate starting at $24.00- $32.00 per hour; pay based on experience and/ or education.
- Salary and benefits according to the agreement between the Board of School Directors and the Confidential Employees.
- According to the School District Policy Manual (available online at www.ojrsd.com)
JobID: 620
Position Type:
Secretarial/Clerical/Administrative Specialist
Secretarial/Clerical/Administrative Specialist
Date Posted:
9/9/2025
9/9/2025
Location:
Warwick Building
Warwick Building
Closing Date:
09/23/2025
09/23/2025
POSITION TITLE: Administrative Specialist- Accounting Support
DATE: September 2025
REPORTS TO: Director of Finance
LOCATION: Warwick Building
FLSA STATUS: Non-Exempt
OJRSD is committed to being an inclusive and welcoming community that respects diversity and equitably informs academic excellence. We seek candidates who will not only enhance our representational diversity, but who will contribute to the mission of inspiring critical thinking, compassionate action, and personal success within a culture that prioritizes access, dignity, and belonging for all.
POSITION GOAL:
Provide accounting and clerical services to support the operations of the Business Office as directed.
ESSENTIAL DUTIES & RESPONSIBILITIES:
1. Add new vendors to the accounting system, collect and update W9 forms in conformance with IRS regulations.
2. Assist Accounts Payable and Purchasing Specialist with preparing invoices for payment processing including
vouching, footing, batching, etc.
3. Serve as backup for Accounts Payable and Purchasing Specialist.
4. Assist with maintenance of accurate encumbrances.
5. Assist with maintaining vendor accounts, communications with vendors and reconcile vendor statements of
account.
6. Support general purchasing activities for the District, corresponding with vendors and seeking competitive pricing
through the use of approved cooperatives.
7. Communicate with vendors to resolve pricing and/or billing discrepancies as required.
8. Communicate with building secretaries and budget managers concerning approvals to pay, receipts,
encumbrances and procurement procedures.
9. Enter accounts receivable billing, monitor accounts receivable aging including issuing timely reminder statements
and following up on outstanding receivables.
10. Provide general support to Business Office functions as needed, including monitoring of general Accounts
Payable email inbox, and distribution of incoming invoices.
11. Maintain the highest level of ethical behavior and confidentiality of student and district information.
12. Assist the Director of Finance as required.
2. Assist Accounts Payable and Purchasing Specialist with preparing invoices for payment processing including
vouching, footing, batching, etc.
3. Serve as backup for Accounts Payable and Purchasing Specialist.
4. Assist with maintenance of accurate encumbrances.
5. Assist with maintaining vendor accounts, communications with vendors and reconcile vendor statements of
account.
6. Support general purchasing activities for the District, corresponding with vendors and seeking competitive pricing
through the use of approved cooperatives.
7. Communicate with vendors to resolve pricing and/or billing discrepancies as required.
8. Communicate with building secretaries and budget managers concerning approvals to pay, receipts,
encumbrances and procurement procedures.
9. Enter accounts receivable billing, monitor accounts receivable aging including issuing timely reminder statements
and following up on outstanding receivables.
10. Provide general support to Business Office functions as needed, including monitoring of general Accounts
Payable email inbox, and distribution of incoming invoices.
11. Maintain the highest level of ethical behavior and confidentiality of student and district information.
12. Assist the Director of Finance as required.
QUALIFICATIONS:
To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The
qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or
ability necessary.
1. High School diploma or equivalent required. General business training/degree and related experience preferred.
2. General knowledge of and experience with accounts payable, accounts receivable and bookkeeping procedures.
3. Detail oriented, with strong mathematical skills and the ability to perceive data inconsistencies.
4. Strong clerical skills, including organizational skills and accuracy, with the ability to meet deadlines and maintain
confidentiality.
5. Strong verbal and written communication skills.
6. Proficient computer skills including word processing, spreadsheets and database.
7. Submission of PA School Personnel Health form.
8. Current Act 34, Act 151 and Act 114 clearances.
2. General knowledge of and experience with accounts payable, accounts receivable and bookkeeping procedures.
3. Detail oriented, with strong mathematical skills and the ability to perceive data inconsistencies.
4. Strong clerical skills, including organizational skills and accuracy, with the ability to meet deadlines and maintain
confidentiality.
5. Strong verbal and written communication skills.
6. Proficient computer skills including word processing, spreadsheets and database.
7. Submission of PA School Personnel Health form.
8. Current Act 34, Act 151 and Act 114 clearances.
TERMS OF EMPLOYMENT:
The Owen J. Roberts School District is an equal opportunity employment, educational and service organization.
Salary : $24 - $32
