What are the responsibilities and job description for the Administrative Coordinator position at Owen Ames Kimball?
Job Title: Administrative Coordinator
Location: Caledonia, MI
Classification: Full Time
Why Build Your Career at Owen-Ames‑Kimball
At Owen-Ames-Kimball, you are not just taking a job. You are joining a team that has spent more than 130 years proving that great buildings are built by great people. We trust our employees to do meaningful work, encourage them to grow, and support them with leaders who value integrity as much as results. We are people who value people, and with an average tenure of 12 years, that is something we live every day.
If you are looking for a place where your voice matters, your contributions are recognized, and your work leaves a mark on communities across Michigan, Colorado, and Florida, there is a place for you at Owen-Ames-Kimball.
About this opportunity
Owen-Ames-Kimball Co. is hiring an Administrative Coordinator based at our Operations Center in Caledonia, MI to provide critical administrative and operational support across field operations, yard/equipment management, safety, and training. This role serves as a central hub for coordinating job setup and closeout, onboarding field employees, managing training programs, and ensuring accurate documentation and smooth day‑to‑day operations.
What you’ll do
- Coordinate job setup and closeout activities across multiple systems
- Support field onboarding/offboarding, training scheduling, and compliance tracking
- Manage documentation and reporting for safety, training, tools, and operations
- Assist with yard and equipment coordination, including inventory tracking and tool assignments
- Serve as a liaison between field teams, operations, yard, safety, and vendors
- Support procurement, deliveries, and jobsite materials coordination
- Maintain operational systems such as Hilti ON! Track, Procore, and training platforms
- Assist with meetings, bid support, events, and facility coordination
- Identify process improvements and support operational efficiency initiatives
What we’re looking for
- 2–4 years of administrative, coordination, or operations experience (construction experience preferred)
- Familiarity with construction operations, safety coordination, or field support processes
- Experience with systems such as Procore, Hilti ON! Track, VING, or similar tools is a plus
- Strong organizational, communication, and time management skills
- High attention to detail with the ability to manage multiple priorities in a fast‑paced environment
- Proficiency in Microsoft Office and general data/document management systems
The O-A-K Advantage
We offer a competitive compensation and benefits package, including but not limited to salary, 401(k) profit sharing, paid time off, health insurance. You’ll work with a close‑knit, supportive team in a low‑turnover culture where people genuinely enjoy what they do. Our size and values mean your contributions are recognized, your work makes a real impact in the communities we serve, and no two days are the same thanks to a variety of engaging, cross‑departmental tasks. Founded in Grand Rapids in 1891, O‑A‑K is a stable, respected company delivering construction projects annually across Michigan, Colorado, and Florida.
Owen-Ames-KimballCo. complies with all Equal Employment Opportunity (EEO) laws and regulations. O-A-K does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
Candidates that accept an offer of employment must undergo and pass pre-employment testing including a drug and background screen.
Notice to External Search Firms: Owen-Ames-KimballCo. does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. O-A-K Talent Acquisition engages with search firms directly for hiring needs.