Personal Assistant

Job Summary
As a personal assistant you will support the team and the director in daily tasks to free the team for success. Also conducting personal arrends when needed. Alot of driving and keeping appointments. Light data entry and customer service.

Serious Inquiries Call Today:

Barrett S Ryan II

928.385.9933

Duties

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents for accuracy and clarity.
• Handle phone etiquette professionally across multi-line phone systems, screening calls, taking messages, and directing inquiries appropriately.
• Assist with event planning for corporate meetings, seminars, or special events from logistics to execution to ensure seamless experiences.
• Perform data entry and bookkeeping tasks using QuickBooks or similar accounting software to maintain accurate financial records.
• Oversee office management duties such as filing, organizing documents, managing supplies inventory, and maintaining a tidy workspace.
• Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes during meetings, and following up on action items.
• Conduct transcription of audio recordings or notes into written documents with high accuracy.
• Manage personal errands or tasks as assigned by the executive team to optimize their productivity.
• Utilize office technology including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, DocuSign for document signing, and data entry systems efficiently.
• Maintain excellent customer service standards when interacting with visitors or clients at the front desk or via phone communications.

Requirements

• Proven experience as a Personal Assistant or in an administrative role with a strong background in office management and executive support.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, QuickBooks, and office technology systems such as multi-line phone systems and Microsoft Outlook Calendar.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong typing skills along with proofreading and transcription abilities to produce error-free documents swiftly.
• Excellent communication skills—both verbal and written—with professional phone etiquette.
• Experience in event planning and project coordination to handle multiple initiatives simultaneously.
• Knowledge of bookkeeping practices including data entry and basic financial record keeping using QuickBooks or similar software.
• Ability to manage confidential information discreetly while maintaining a high level of professionalism.
• Office experience that includes clerical tasks such as filing, data entry, front desk responsibilities, and general administrative support.
• Flexibility to adapt to changing priorities while maintaining attention to detail and accuracy. Join us in this exciting role where your organizational talents will empower our leadership team to excel! We value energetic professionals who thrive on making impactful contributions every day—helping us create an efficient workplace that supports growth and success for all team members.

Job Types: Full-time, Part-time, Contract

Pay: $600.00 - $1,000.00 per week

Benefits:

• Relocation assistance

Work Location: In person

Salary : $600 - $1,000