Purchasing Coordinator

PURCHASING COORDINATOR I ____________________________________________________________________________________

Job Title: Purchasing Coordinator I

Reports To: Purchasing Manager

Department: Purchasing

FSLA: Exempt

Summary: The Purchasing Coordinator I is primarily responsible for purchasing promotional product inventory for the 100 ecommerce stores hosted by Overture. This role involves handling supplier communications, processing purchase orders, maintaining inventory records, and ensuring the timely delivery of goods and services. The ideal candidate will be extremely detail-oriented, organized, and able to manage multiple tasks at a time for small to mid-size sales departments and programs. This is a hybrid role, 3 days in the office at our HQ in Waukegan, IL, after a 30-day on-site training period.

Duties and Responsibilities:

• Manage all aspects of purchasing for small to mid-sized clients and sales departments
• Responsible for completing and responding to various purchasing requests as assigned
• Place purchase orders for various items in NetSuite and work with the vendor to ensure receipt and follow up through delivery to Overture’s warehouse
• Work closely with sales to ensure the development of any special ordering rules are in place for specific clients, as well as to get information on any upcoming promotions or seasonal buying patterns to account for those in product reorders
• Responsible for new item creation, sku management, and item updates
• Coordinate with internal and external decorators to ensure purchase orders are being processed and handled per Overture’s instructions
• Work with internal and external stakeholders on item reordering needs, as well as keeping the reorder searches up to date
• Responsible for backing up purchasing assistant on clearing out the missing items report in NetSuite for all programs assigned to the Purchasing Coordinator I
• Lead on all vendor correspondence and will be the primary contact on all reorder PO’s for assigned small to mid-sized programs / sales departments
• Creating new items for assigned accounts and sales departments
• Work closely with sales and operations to solve problems as they come up. This includes, but is not limited to, item backorders or stock issues, internal work order follow-up, inventory transfers, etc
• Have the ability to learn how to pull basic reporting independently and provide minor tweaks to existing reports, like adding filters or additional columns to reports
• Work closely with Webstore Development, Customer Service, Sales, and Operations to be up to date on upcoming projects and help solve problems as they arise
• Additional tasks may be delegated, and tasks are subject to change based on the daily workflow and needs of the department

Qualifications:

• 1 year of purchasing experience or equivalent is preferred
• Previous promotional product purchasing experience is preferred but not required
• Excellent verbal and written communication skills
• Must have critical thinking ability and be able to analyze all aspects of an order
• Strong initiative, confidence, and the ability to ask questions as needed
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally and courteously with both internal and external customers
• Detail-oriented, with the ability to effectively prioritize multiple projects
• Excellent organizational skills and attention to detail, with the ability to prioritize multiple projects throughout the day
• Ability to work calmly under pressure
• Proficient in MS Office Suite and Adobe Acrobat, with significant experience in MS Excel
• High School Diploma or Equivalent

Benefits:

• Complete insurance coverage on day 1 of hire; Medical, dental, vision, life insurance and disability plans with Company contributions
• Pet insurance
• Corporate partnerships with LifeTime Fitness and Bears Fit locations
• Paid time off (vacation, sick and personal days as well as yearly floating holiday)
• 401(k) eligible on day 1 of hire; Overture match after first year of employment
• Paid maternity, paternity and adoption leave based on years of service
• Relaxed dress code
• Summer BBQs, volunteer employee resource groups (Culture Crew, Green Team, Safety Team, Diversity and Inclusion Advisory Council), employee vegetable garden, contests, potlucks and cookoffs
• Employee referral bonus