Office Manager

Outokumpu is a multinational stainless-steel producer. We are looking for an Office Manager to join our Green Metals Team in the Greater Boston Area (North-side), Massachusetts, USA.

In Outokumpu’s Green Metals Team, we aim to leverage the best available avenues in state of the art technologies and emerging disruptive innovations to establish a new paradigm in environmentally sustainable metals production. We have recently established a research and development center in the Greater Boston Area with a focus on inventing and validating innovative solutions for decarbonization and new product development for stainless steel manufacturing. We are seeking a decidedly motivated office manager to join our Team. As a member of our Team, you will be key part of ensuring that our office and laboratory operations run smoothly.

What you will bring:

• Bachelor’s degree from an accredited college or university or equivalent experience in a related field
• 5 years of experience working in a relevant office, administrative, warehouse, or laboratory setting

Your role would include a mix of office management, administrative, and procurement tasks:

• Reception of visitors at the front desk of the facility
• Office coordination, including maintaining stocks of office supplies, coffee, snacks, etc.
• Scheduling and organizing team meetings, including preparing agendas and ordering catering
• Coordinating group travel schedules
• Scheduling recurring work to be performed by external contractors, including office cleaning, lab coat cleaning, waste pick up, inspections, equipment maintenance, etc.
• Organization of laboratory material, consumable, and equipment stocks
• Tracking laboratory consumable consumption and maintaining stocks of supplies
• Receiving and unpacking mail and packages
• Packaging and mailing laboratory samples
• Collaborating with the Outokumpu’s procurement organization for purchasing, inventory management, and internal audits
• Basic financial tasks, including processing invoices and collaborating with Outokumpu’s financial organization for expense tracking, budgeting, and reporting

We desire candidates with a cross section of these skills and proficiencies:

• Teamwork and collaboration
• Written and oral communication
• Managing deadlines
• Multitasking, prioritization, and organization
• Detail oriented approach to problem solving
• Microsoft Office
• Experience using SAP (required)

Physical Requirements:

• Perform repetitive movements when using computer equipment, including keyboard and mouse.
• Remain sitting for prolonged periods (6-8 hours) with the possibility of alternating with standing.
• Ability to speak and listen clearly in quiet or noisy environments.
• Frequent reaching and manipulating objects with hands and arms.
• Walk frequently within the office and plant, go up and down stairs, stoop or bow as necessary.
• Review documents in digital and physical format with a high level of visual precision.
• Lift and move objects weighing up to 20 kg occasionally.
• Maintain flexibility and ability to shift between different tasks and locations within the plant and office.
• Ability to be transported by land or air means; willing to face long waiting and transfer times, both on national and international trips.

What we offer:

• Competitive benefit package including health, dental, disability, life and voluntary insurance options.
• Time to recharge through PTO plus paid holidays and parental leave.
• Work-life balance with a flexible work schedule so you can focus on your professional and personal priorities.
• Retirement plan
• Employee Assistance Program.
• An equal opportunity employer committed to creating a diverse and inclusive workplace.

Salary Range: US $76,200 to $95,200

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.