Administrative and Communications Manager

Job Description: Administrative and Communications Manager

:

· High school diploma or equivalent

· Thorough knowledge of office software, including but not limited to, Word, Publisher, Constant Contact, Power Point, Facebook, website.

· Experience in use of computers, copiers

· Skilled in verbal and written communication

o Answering phones in courteous manner

o Welcoming congregants and visitors, responding to inquiries in courteous and professional manner

o Directing inquires to appropriate staff in timely fashion

· Able to maintain confidentiality in all verbal, written, and electronic communications, and pastoral appointments

· Able to set and meet deadlines for work assignments

· Answer phones in courteous, professional manner, as office receptionist

· Welcome congregants and visitors to office, responding to inquiries in courteous and professional manner and direct inquires to other staff in timely fashion, if needed

· Manage all digital and print communications to the congregation, staff, and greater community.

o Maintain and update the website

o Attend and record church events/special activities, post to website, Facebook, and other social media

o Write and send weekly newsletters via constant contact

o Create and print worship bulletins

o Print and distribute congregational letters

o Collect/sort/distribute mail

o Maintain online church calendar, including church activities and other building usage

o Create and maintain church leadership directory

o Communicate closing/cancellation of worship/activities with congregation, staff, and media

· Follow-up with visitors with church information and provide pastor with visitor contact information

· Maintain church/sacramental records, membership rosters, worship attendance

· Prepare required certificates for baptism, confirmation, marriages, membership, etc.

· Coordinate volunteers

· Create yearly flower sign-up list and order Sunday altar flowers

· Order office supplies and other supplies as requested by Ministry teams

· Collect yearly reports from Ministry teams and prepare the annual report

· Attend scheduled staff meetings

· Create Power point for worship, on occasion at the request of pastor

· Report any needed equipment or required building repairs

· Manage HVAC System (settings), key fob system (access), Sam’s Club card administration, maintaining non-profit status at businesses

· Initiate repair or inquiry calls to other business accounts

· Other administrative tasks, as requested by pastor, staff, leadership, or other ministry team members

· Office open and staffed- Monday, Tuesday, Wednesday, and Thursday from 8-4:30 p.m.

o Will require occasional nights/weekend hours to attending/photographing/recording /publicizing other congregational events (2-4 hours a month)

§ Will receive compensation time back for these activities

· Work time - 32 hours a week, four 8-hour days

· PTO

· Stipend to help fund other benefits (e.g. insurance, retirement)

Pay: $40,000.00 - $42,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $40,000 - $42,000