What are the responsibilities and job description for the Office Coordinator position at Our Lady of Lourdes Catholic Church?
GENERAL RESPONSIBILITIES (*): Employment in and by the Church is substantially different from secular employment. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the Diocese, such that it can embarrass the Church or give rise to scandal. It is expected that all employees respect Catholic doctrine and religious practices. It is required that this employee be an active, participating Roman Catholic.
1) REPRESENTATIVE RESPONSIBILITIES:
A. To be present, on time and ready for work at all times that the position requires. Includes recognizing when situations require more efforts, seeking approval to put in more time if needed, satisfying responsibilities in a timely manner, providing an example of punctuality and attendance, and generally ensuring all is ready and taken care of.
B. Help create a productive environment, where there is harmony, good morale, and cooperative teamwork; evaluate and take corrective action as appropriate. Help to facilitate effective communication between employees and volunteers at the parish.
C. Perform the job in a manner consistent with moral, ethical, legal, and financial standards of civil and canon law, and Catholic Church teaching.
D. Maintain professional standards of confidentiality.
E. Recognize, foster and maintain appropriate boundaries with fellow employees, parishioners, visitors and vendors.
F. Other responsibilities identified as needed by the employee and approved and/or assigned by the supervisor.
Responsibilities: While the list below highlights the primary responsibilities of the position, it is understood that the list is not all-inclusive and that the employee may, on occasion, be assigned additional tasks or asked to assist on projects that are not specifically identified in this position description. The effort required for such additional tasks will be consistent with the mental and physical demands of this position.
2) ADMINISTRATION (*). Coordinate all aspects of the day-to-day activities of the parish; exercising discretion and confidentiality. Assist the Director of Operations Finance/Accounting as needed and serve as the back up to Administrative Coordinator as needed.
A. Parish Office. Serve as the key staff member coordinating with aspects of the parish office.
i. Answer phones, greet and assist all guests in a positive and helpful demeanor.
ii. Incoming and outgoing mail, including bulk mailings.
iii. Oversee all office equipment and systems.
iv. Order office supplies and other essential supplies for the parish.
v. Maintain confidentiality of parishioner/staff/church information.
vi. Oversee file storage and shredding and parish storage rooms.
B. Communication. Provide support to the Director of Operations and collaborate with Admin & Communication Coordinator on all aspects of communication.
i. Coordinate communications and direct information to the proper staffing connections including.
ii. Schedule, track and collect funds for Mass Stipends.
iii. Maintain ACC events calendar, including coordinating hall rentals, locking and unlocking of doors. Collect, and coordinate information regarding funerals, weddings and other events ensuring appropriate staff and volunteers know of their responsibilities, assistance needed for events.
iv. Serve as the backup for the Administrative Assistant, Evangelization & Discipleship to publish bulletin as needed.
C. Pastoral Care. Work with priests to schedule and coordinate home visits and the homebound.
J. Professional Development and Meetings
i. Attend staff and other meetings as requested. Support Finance Council, Pastoral Council and other parish committees as requested.
ii. Collaborate with and support ministry areas, the pastor, Director of Operations, finance/accounting and trustees. Assist in revising parish or ministry policies and procedures.
iii. Attend approved job-related workshops, classes, seminars, and user group meetings. Maintain own professional competence through annual continuing education programming by participation in an annual retreat, conferences, seminars, classes, and individual study.
3) Financial Duties. Provide assistance as necessary for accounting/finance.
4) CEMETERY SEXTON. Coordinate the sale of grave plots, marking of graves for burials and memorial monuments and assist with overall management of cemeteries.
A. Assist funeral home and family as needed or requested.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $17 - $20