What are the responsibilities and job description for the Gift & Estate Administration Specialist position at Our Daily Bread Ministries?
Gift & Estate Administration Specialist
Full-Time | Non-Exempt | On-Site
Grand Rapids, MI
Are you a detail-oriented professional with a heart for ministry, donor stewardship, and administrative excellence? At Our Daily Bread Ministries, we are more than a global Christian ministry—we are a mission-driven team committed to helping people worldwide engage with God’s Word.
As the Planned Giving Coordinator, you will provide essential administrative, operational, and stewardship support to our Planned Giving team. This role is critical to ensuring accurate donor records, timely communication, regulatory compliance, and meaningful engagement with legacy donors who choose to support the ministry through planned gifts.
What You’ll Do
- Maintain accurate records and database systems for planned gifts, including bequests, charitable gift annuities, and estate distributions
- Prepare donor correspondence, gift acknowledgments, charitable gift annuity proposals, and stewardship materials
- Ensure completeness and integrity of donor and gift records, including life-income and estate gifts
- Generate reports on planned giving activity, donor segmentation, bequest pipeline, and legacy society impact
- Lead coordination, marketing, communications, and ongoing stewardship of the ministry’s legacy society platform
- Support preparation of charitable gift annuity agreements, disclosure statements, and related documentation
- Monitor compliance with state regulatory requirements and manage renewal of registrations
- Coordinate annuity payments and support related tax reporting
- Collaborate with Development, Finance, and Marketing teams on planned giving initiatives
- Assist with special projects and administrative needs as assigned
What You Bring
- Associate or bachelor’s degree preferred, or equivalent combination of education and relevant experience
- 2–5 years of administrative or coordination experience, preferably in nonprofit development, planned giving, finance, legal, or trust administration
- Experience supporting donor stewardship, planned giving programs, and/or estate or gift administration
- Strong attention to detail with experience maintaining databases and ensuring data accuracy; reporting experience preferred
- Excellent written and verbal communication skills, including preparation of donor-facing correspondence
- High level of discretion, professionalism, and confidentiality
Spiritual & Missional Alignment
- A mature Christian faith with a passion for global Bible engagement and discipleship
- Commitment to Our Daily Bread Ministries’ statement of faith, mission, and values
- A life consistent with biblical principles and ongoing spiritual growth
Why Join Our Daily Bread Ministries?
Mission-Driven Impact: Support legacy giving that advances Bible engagement around the worldChrist-Centered Culture: Be part of a prayerful, Scripture-focused environment that values unity, spiritual growth, and collaboration
Meaningful Work: Contribute to long-term donor relationships that create lasting ministry impact