What are the responsibilities and job description for the Coordinator, Music Operations & Programs position at Otterbein University?
Job Type: Support Staff
Job Number: 00486
Location: Westerville, OH
Division: Academic Affairs
Description
Otterbein University is seeking an organized and detail-oriented Coordinator, Music Operations & Programs to support the daily operations and programming of the Department of Music. Reporting to the Chairperson of the Music Department, this position plays a key role in coordinating events, managing logistics, and supporting faculty, students, and programs across the department.
This is a full-time, non-exempt staff position working 40 hours per week, 52 weeks per year. The Coordinator ensures the smooth execution of concerts, events, and departmental operations while supporting student engagement, communications, and administrative processes.
Responsibilities
Program & Operations Coordination
To perform this role successfully, candidates must be able to execute essential duties effectively. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education & Experience
Work is performed in an environmentally controlled office setting.
Additional Information
Otterbein offers a comprehensive benefits package including:
Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.
To apply, visit https://www.schooljobs.com/careers/otterbein/jobs/5328567/coordinator-music-operations-programs
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency jeid-4c9083d4c307604f9acdc165049ec87b
Job Number: 00486
Location: Westerville, OH
Division: Academic Affairs
Description
Otterbein University is seeking an organized and detail-oriented Coordinator, Music Operations & Programs to support the daily operations and programming of the Department of Music. Reporting to the Chairperson of the Music Department, this position plays a key role in coordinating events, managing logistics, and supporting faculty, students, and programs across the department.
This is a full-time, non-exempt staff position working 40 hours per week, 52 weeks per year. The Coordinator ensures the smooth execution of concerts, events, and departmental operations while supporting student engagement, communications, and administrative processes.
Responsibilities
Program & Operations Coordination
- Coordinate all programmatic and operational aspects of the music program.
- Oversee and manage departmental budget and financial operations.
- Coordinate and implement applied music and ensemble payroll operations.
- Tabulate and distribute faculty applied and ensemble evaluation results.
- Coordinate room scheduling for the Department of Music.
- Schedule events and maintain departmental calendars outside of the Registrar-managed class schedule.
- Manage all logistics for concerts and events, including box office operations for ticketed events.
- Generate work orders and coordinate equipment moves for events in and out of Battelle.
- Coordinate music events and manage event logistics in Battelle.
- Create publicity materials and concert programs.
- Produce the season concert brochure and the biannual department newsletter, "Music at Otterbein."
- Maintain and update the Department of Music website.
- Supervise student employees, including stage managers and a media intern.
- Coordinate auditions and campus visits for incoming music students.
- Assist with planning and participate in Department of Music faculty meetings.
- Perform other duties as assigned.
To perform this role successfully, candidates must be able to execute essential duties effectively. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education & Experience
- Bachelor's degree required, preferably in music or an arts-related field.
- General experience in computerized systems required.
- Strong interpersonal and supervisory skills
- Excellent organizational skills and attention to detail
- Ability to work independently and collaboratively
- Strong customer service orientation
- Excellent verbal and written communication skills, including grammar
- Competency in general math
- Knowledge of general office procedures and equipment
- Ability to learn and use office systems and technology
- Ability to exercise initiative and independent judgment
- Ability to maintain confidentiality
- Frequent sitting, speaking, hearing, and repetitive hand and wrist motion
- Occasional standing, walking, stooping, or bending
- Ability to lift, carry, push, or pull up to 20 pounds occasionally
- Close vision required
- Ability to maintain regular and predictable attendance
Work is performed in an environmentally controlled office setting.
Additional Information
Otterbein offers a comprehensive benefits package including:
- Tuition benefit to employee, spouse or domestic partner and dependents
- Accrue 4 weeks of paid vacation
- 10 days paid sick time
- 12 paid holidays plus bonus days
- Medical, dental and vision insurance to you, dependents or domestic partner
- Life Insurance
- Defined contribution retirement plan
- and much more
Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.
To apply, visit https://www.schooljobs.com/careers/otterbein/jobs/5328567/coordinator-music-operations-programs
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency jeid-4c9083d4c307604f9acdc165049ec87b