Clerical Specialist

OTTAWA COUNTY HEALTH DEPARTMENT

POSITION POSTING

Job Title: Clerical Specialist

Reports to: Clerical Supervisor

Job Status: Full Time

Salary Classification: Classified

FLSA Status: Non-Exempt

Starting Salary: $13.50/hour

Position Summary:

Under the general supervision of the Clerical Supervisor, the clerical specialist performs specialized clerical tasks requiring use of multiple computations, cross-referencing data and a variety of clerical and administrative duties. This role requires a keen attention to detail, excellent organizational skills, and the ability to handle multiple tasks while maintaining accuracy and confidentiality.

Essential Knowledge, Abilities and Skills, Education

· Knowledge of office practices and procedures.

· Ability to accurately input and update data into digital systems or databases. Verify data for completeness and correctness.

· Ability to deal with problems involving several variances, calculate fractions, decimals, and percentages.

· Ability to apply principles to solve everyday problems, working alone on most tasks.

· Handle sensitive information with discretion and maintain strict confidentiality of records, conversations, and data.

· Strong organizational and time management skills are essential for managing tasks and responsibilities efficiently.

· Effective verbal and written communication skills are necessary for interacting with colleagues and external parties.

· The flexibility to adjust to changing priorities and tasks in a dynamic work environment.

· Proficient in Microsoft applications

Essential Functions of the Position

· General secretarial and clerical support for all department operations.

· Greets clients, makes appointments.

· Manages records and files, prepares support documentation.

· Accepts and receipts money.

· Provides preliminary contact with public, greets visitors, answers multi-line phone, provides general information, takes messages and/or refers calls.

· Related duties as assigned.

Job Location

· Travel to off-site locations within Ottawa County and rarely out of county or state;

· Work a general schedule of 7:45 AM to 4:30 PM, although a flexible schedule may be required, including evening, weekend, and holidays;

· Work in office settings at an onsite location. This is not a remote position.

Equipment Used

· General office equipment

· Any other necessary equipment.

Physical Requirements

· Light office work.

Other Responsibilities

· Respond to public health emergencies as appropriate and/or directed by the Health Commissioner;

· Contribute to continuous quality improvement of individual, program, and organizational performance;

· Performs any and all other related duties as assigned or directed in order to promote, further, and ensure the effective and efficient operations of the Ottawa County Health Department;

· Contributes to the development and implementation of organizational strategic plan.

Ottawa County Health Department is an Equal Opportunity Employer/Drug Free Workplace. NOTE: while recreational marijuana may be legal in the state of Ohio, the County has elected to prohibit employees or applicants from using or testing positive for marijuana or THC. Any positive drug test will result in a withdrawal of the conditional offer of employment. In compliance with the Americans with Disabilities Act, the Health Department will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Interested applicants should submit a resume to the Ottawa County Health Department,

1856 E. Perry Street, Port Clinton, OH 43452 or by email at info@ottawahealth.org. Please direct any questions to Mary Daniels, Clerical Supervisor.

Job Type: Full-time

Pay: $13.50 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $14