What are the responsibilities and job description for the Deputy Clerk position at Otero County?
Deputy Clerk
Employment Status: Full-Time
FLSA Status: Non-Exempt
Experience Required: None
Minimum Education Requirements: High School Diploma or equivalent.
Department: Recording and Filing
Direct Supervisor: County Clerk or Chief Deputy Clerk
Supervisory Responsibility: Direct (0); Indirect (0)
Primary Work Location: Works inside in an office setting.
Certification: When assigned to elections, possession of, or ability to obtain, an appropriate valid certificate as a Voting Machine Technician issued by the State of New Mexico pursuant to Section 1-9-138, NMSA.
Job Summary: To perform a variety of clerical functions including assisting customers, record keeping, and collecting cash. To maintain official County records; to assist in the election process for the County; and to perform related duties as assigned.
Essential Job Functions
An employee in this position may be called upon to do any or all of the following essential duties:
- Perform a variety of clerical functions including assisting customers, record keeping and collecting cash.
- Maintain records concerning mining claims and land plats; record instruments, land acquisitions and transfers; participate in land records searches; compile records for reports.
- Participate in other records maintenance activities including preparing and processing marriage licenses.
- Collect cash and issue receipts; balance cash drawer; balance monthly with Treasurer's Office.
- Verify a variety of documents including grantor-grantee indexes, financing statement index, and book and page index.
- Participate in handling probate records; assist a Probate Judge as assigned.
- Type and proofread a wide variety of reports, letters, and forms; perform data entry activities of voter registration; type from rough draft or verbal instruction; compose correspondence related to assigned responsibilities.
- Act as a liaison between the County Clerk's Office and County departments and the general public.
- Process incoming and outgoing mail; deliver to appropriate staff.
- Participate in the County election process; prepare and verify voter registrations.
- Maintain, log and track election documents; perform record keeping activities for a variety of reports; assist in generating various reports.
- Enter data from various sources including statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
- Provide support within elections; ensure compliance with mandated State and federal laws and statutes; provide legal notices and publications.
- May take minutes of meetings for the County Commission.
- Assist the Auditors; provide information as necessary.
- Scan, transfer, and import plat maps.
- Verify scanned newspaper daily and keep excel sheets with dates.
- Other duties as required.
Knowledge, Skills, and Abilities (KSA’s) for Position
An employee in this class must have the following knowledge, skills, and abilities upon application:
Knowledge
- Principles of business letter writing and basic report preparation.
- Basic principles and procedures of record keeping.
- English usage, spelling, grammar and punctuation.
- Thorough understanding of the County’s functions, policies, and procedures.
Skills
- Strong written and oral communications and relational skills.
- Public relations and customer service.
- Follow and relay complex oral and written instructions, policies, and procedures.
- Operate a variety of office equipment, including computer terminal, related software programs, printer, calculator, fax, and copier.
Abilities
- Learn pertinent federal, state, and local laws, codes and regulations related to records and filing and elections.
- Learn related County ordinances and applicable Codes.
- Learn the organization and operation of the County, the County Clerk's Office and of outside agencies as necessary to assume assigned responsibilities.
- Learn to read and understand various County ordinances.
- Compile and maintain records.
- Type at a speed necessary for successful job performance.
- Respond to basic requests and inquiries from the general public.
- Understand and follow oral and written instructions.
- Maintain confidentiality of work performed.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity which allows for effective interaction and communication with others.
Physical Demands
The following physical abilities are required:
- The work is light work which requires exerting up 25 pounds of force occasionally, and/or up to 25 pounds of force to move objects.
- While performing the duties of the job, the employee is regularly required to talk or hear.
- The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms.
- The employee is occasionally required to stand and walk.
- Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment
The noise level in the work environment is usually quiet.
Safety Requirements
The employee is expected to follow all safety procedures as required.
**This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a contract of employment. The contents of this position description may be changed without notice, and employment may be terminated by either party, at will. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
How to Apply:
Complete the application and return to:
Otero County Administration Office
1101 New York Ave
Alamogordo, NM 88310.
Job Details
Category
Personnel
Status
Open
Posted
July 28, 2025 8:00 AM
Closing
Open Until Filled