Accounting Specialist

Accounting Specialist

Employment Status: Full-Time

FLSA Status: Non-Exempt

Experience Required: Two to three (2-3) of increasingly responsible clerical accounting experience.

Minimum Education Requirements: High School Diploma and college coursework in accounting or bookkeeping.

Department: Finance

Direct Supervisor: Finance Director

Supervisory Responsibility: Direct (0); Indirect (0)

Primary Work Location: Works inside in an office setting.

Certification: None

Job Summary: Perform a variety of basic clerical accounting duties including accounts payable, payroll, general ledger, and budget; to generate a variety of reports; and to perform a variety of clerical tasks relative to the finance department.

Essential Job Functions

An employee in this position may be called upon to do any or all of the following essential duties:

• Perform accounting and clerical functions to support the finance department.
• Will be trained in their areas of work in clerical accounting methods, techniques, and in the set up and use of equipment.
• Perform accounting transactions on a computer accounting system.
• Run a variety of computer-generated reports; perform research in the preparation of reports; audit for accuracy.
• Assist departments and employees, by providing fiscal information and answering questions.
• Assist department head with grant tracking and reimbursement.
• Perform a variety of general clerical duties including typing, records maintenance, and other related duties.
• Assist with answering the telephone and taking messages for department staff.
• Work on a variety of special projects as assigned.
• Keep grant receipts organized and filed.
• Deposit checks for County.
• Compile financial information for all open and active grants to create and submit obligation notices, payment requests, and monthly reports. Submit reports to the proper agencies/departments.
• Update CPMS website to reflect status of all active grants.
• Check reconciliation and reconcile month end.
• Generate monthly YTD budget reports for various departments.
• Review travel requests, track travel advances, and calculate reimbursements.
• Other duties as required.

Knowledge, Skills, and Abilities (KSA’s) for Position

An employee in this class must have the following knowledge, skills, and abilities upon application:

Knowledge

• Basic clerical accounting principles and procedures.
• Basic principles and techniques of the accounts payable function.
• Basic principles and techniques of the payroll function.
• Basic principles and techniques of the general ledger and budget.
• Basic principles and procedures of financial record keeping and reporting.
• Modern office procedures, methods and computer equipment.
• Basic principles of arithmetic.
• Thorough understanding of the County’s functions, policies, and procedures.

Skills

• Strong written and oral communications and relational skills.
• Public relations and customer service.
• Follow and relay complex oral and written instructions, policies, and procedures.
• Basic math skills for budget and other financial calculations.
• Operate a variety of office equipment, including computer terminal, related software programs, printer, calculator, fax, and copier.

Abilities

• Organize and prioritize the work assigned.
• Independently perform basic clerical accounting activities.
• Comply with department policies and procedures.
• Assist with maintaining a variety of records and files.
• Research data and generate a variety of reports.
• Type at a speed necessary for successful job performance.
• Work independently in the absence of supervision.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Maintain mental capacity which allows for effective interaction and communication with others.

Physical Demands

The following physical abilities are required:

• The work is light work which requires exerting up 25 pounds of force occasionally, and/or up to 25 pounds of force to move objects.
• While performing the duties of the job, the employee is regularly required to talk or hear.
• The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms.
• The employee is occasionally required to stand and walk.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The noise level in the work environment is usually quiet.

Safety Requirements

The employee is expected to follow all safety procedures as required.

How to Apply:

Complete the application and return to:

Otero County Administration Office
1101 New York Ave
Alamogordo, NM 88310.

Job Details