Administration Manager

Company Overview

OTC Daihen, Inc. is a trusted leader in robotic welding and automation solutions across North America. We support manufacturers with advanced equipment and strong technical expertise. Our team works closely with customers in the United States and Canada. We value teamwork, structure, and long-term partnerships. As we continue to grow, we are looking for an Administration Manager who can guide our internal operations with clarity and care. In this role, you will support both people and processes while helping the company move forward in a structured way.

Tasks and Responsibilities

In this hands-on leadership role, you will oversee core administrative functions that support our growing organization. You will work closely with senior leadership and international partners. Your work will ensure that operations run smoothly across multiple locations. You will also strengthen communication between teams in different countries and cultures. This role requires clear direction, sound judgment, and a structured approach.

• You lead all Human Resources activities, including safety, across the main office and two satellite offices.
• You oversee Accounting and Finance personnel and guide financial processes, decisions and controls.
• You oversee all IT processes including capital expenditures for the company.
• You negotiate/manage employee benefits programs, including medical, dental, vision, 401(k), STD, LTD, life, AD&D, and HSA spending plans.
• You negotiate leases for buildings, vehicles, and equipment, and supervise building maintenance and vendor relationships.
• You establish, support and oversee expense reimbursement programs, including hands-on approval process.
• You oversee all legal matters involving the company.
• You review and approve all contracts, NDA’s and agreements on behalf of the company.
• You make all decisions on credit levels for distribution partners and customers.
• You oversee the payroll function of the company.
• You are responsible for review of all capital expenditures

You also guide certain purchasing activities, oversee expense reimbursement processes, manage company events, and ensure proper document control systems. You improve internal procedures and strengthen cross-cultural communication between Japanese and American staff.

Required Skills and Knowledge

To succeed in this position, you bring strong leadership experience in administration within a technical or industrial environment. You understand how to manage multiple departments and balance operational needs with compliance requirements. You are confident in negotiations and structured decision-making. You also value respectful communication across cultures and departments. Your experience helps create stability and growth.

• You have extensive experience leading Human Resources, IT and Finance functions within a multi-site organization.
• You demonstrate strong knowledge of employee benefits design, negotiation, and compliance in the United States.
• You have experience negotiating leases and managing vendor contracts and service providers.
• You have implemented structured processes such as employee handbooks, performance reviews, and document control systems.
• You possess superior communication/presentation skills with proven ability to effect positive change within an organization.

Benefits

At OTC Daihen, Inc., we believe that strong leadership deserves meaningful support. We offer benefits that promote health, stability, and long-term growth. We understand the importance of work-life balance and professional development. Our benefits reflect our commitment to our people and their families. We strive to provide a stable and respectful work environment.

• Comprehensive medical, dental, and vision insurance coverage.
• 401(k) retirement plan with company contribution.
• Short-term and long-term disability coverage and life insurance.
• Paid time off and company-recognized holidays.
• Opportunities to contribute to strategic growth across North America.

If you are ready to lead administrative excellence in a growing automation company, we encourage you to apply today!

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• How many years of experience do you have in accounting/finance?
• How many years of experience do you have in Human Resources management?
• Do you have a Human Resources certification? If so, what is it?

Work Location: In person