What are the responsibilities and job description for the Contract Administrator position at Osmose?
Position Summary
The Contract Administrator plays a critical role in managing the full lifecycle of contracts and proposals that support organizational goals. This position requires exceptional attention to detail, strong communication skills, and the ability to coordinate effectively across multiple, cross-functional teams. The ideal candidate is proactive, highly organized, and comfortable operating in a fast-paced, deadline-driven environment. This role offers the opportunity to directly influence operational efficiency, compliance, and the quality of proposals and other customer-facing deliverables.
Key Responsibilities
The Contract Administrator plays a critical role in managing the full lifecycle of contracts and proposals that support organizational goals. This position requires exceptional attention to detail, strong communication skills, and the ability to coordinate effectively across multiple, cross-functional teams. The ideal candidate is proactive, highly organized, and comfortable operating in a fast-paced, deadline-driven environment. This role offers the opportunity to directly influence operational efficiency, compliance, and the quality of proposals and other customer-facing deliverables.
Key Responsibilities
- Contract Lifecycle Management — Lead and coordinate all phases of the contract lifecycle, including proposal development, contract execution, amendments, and post-award analysis to ensure alignment with organizational objectives.
- Contract Administration — Maintain accurate, comprehensive records of proposals, contract documents (Purchase Orders, Statements of Work, Change Orders, etc.), key dates, deliverables, and obligations to ensure compliance and audit readiness.
- Proposal Development — Manage the proposal creation process by gathering requirements, drafting proposal documents, coordinating with subject matter experts, and ensuring timely, compliant, and competitive submissions in response to RFPs, RFIs, and proactive proposals.
- Contract Negotiation Support — Partner with internal stakeholders to prepare negotiation materials, identify risks, and support the development of favorable terms and conditions, while not serving as the primary negotiator.
- Business Development Coordination — Collaborate closely with Directors of Business Development (BD) to ensure proposals clearly communicate value to the customer audiences through the written word and through empirical examples. Support pipeline activities by reviewing opportunity requirements, preparing contract-related inputs for capture efforts, and ensuring proposal deliverables reflect accurate contractual and compliance considerations.
- Stakeholder Communication — Serve as the central point of contact for contract- and proposal-related inquiries. Facilitate clear, timely communication among BD, legal, finance, operations, and external partners.
- Relationship Management — Build and maintain strong working relationships with internal teams, external partners, and legal counsel to ensure smooth contract execution and issue resolution.
- Associate or bachelor’s degree in a related field, or equivalent professional experience.
- 3–5 years of experience in contract administration, proposal management, legal compliance, or a related discipline.
- Excellent written and verbal communication skills, with the ability to present complex information clearly and concisely.
- Strong attention to detail, accuracy, and organizational skills, with the ability to manage multiple priorities simultaneously.
- Proficiency with contract management systems and the Microsoft Office Suite.
- Ability to work independently with minimal supervision while collaborating effectively within cross-functional teams.