What are the responsibilities and job description for the Administrative Support Associate - Osher Lifelong Learning Institute position at Osher Lifelong Learning Institute - UTMB Health Careers?
Minimum Qualifications:
High school diploma or equivalent. Two years of office-related experience.
Preferred Qualification:
A bachelor's degree is preferred.
Job Summary:
To provide clerical, secretarial, and office administrative support to a process or area, ensuring operational administrative process continuity.
General OLLI Job Duties/Support:
- Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.
- Assist in sourcing curriculum content and support catalog production and distribution for each term.
- ProClass software maintenance, management, and additions as needed.
- Maintains instructor database, coordinates process for credentialing, and supports the process for payment.
- Create and publish OLLI announcements, newsletters, special flyers, and email blasts.
- Support classes/programs with technology interface (i.e., Zoom logistics, including coordination of calendars, links, training, and classroom setup).
- Create and maintain course evaluations.
- Assist with maintaining lists/information for release forms and other documentation.
- Answer, respond, and assist with calls, emails, or tasks related to the OLLI program, registration, class information, payments, and other related membership or program inquiries.
- Assist with the creation of program announcements, newsletters, and support distribution and publishing through the OLLI website and social media.
- Assist and coordinate onsite set-up for classrooms, OLLI activities, and events, including rearranging classroom tables and chairs (must be physically able to move lightweight tables and folding chairs); may sometimes entail working evenings or weekends.
- Represent OLLI at functions, seminars, or other public events; prepare materials and handouts as needed.
- Positive customer service attitude
- Attention to detail.
- Computer familiarity and interest in growing skills; MS Office fluency – particularly mail merge, Outlook, Excel, and PowerPoint
- Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs
- Reliable team player.
- Good communication skills.
- Eagerness to learn, grow, and be intrinsically motivated.
- Performs other related duties as assigned.
Salary Range:
Actual salary commensurate with experience.
Work Schedule:
To be determined by the department.
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.