Materials Management Coordinator / Plant Operations

Plant Operations & Facility Systems

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  Coordinate and monitor facility infrastructure and utility systems including:

1. Air Conditioning and HVAC systems

2. Steams Systems

3. Boilers

4. Medical Oxygen systems

5. Instrumentation and Procedure Equipment

• Coordinate preventative maintenance schedules and follow-up activities
• Identify and communicate facility issues requiring corrective action
• Assist in maintaining operational readiness of equipment and systems

Maintenance Coordination

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  Serve as the primary point of contact for maintenance-related activities.
• Coordinate repair requests and work orders with internal staff and external service providers
• Work closely with Lillibridge and other contracted vendors to ensure timely completion of maintenance projects and repairs.
• Track maintenance activities and maintain documentation of completed work.

Coordinate and oversee supply ordering for all departments throughout the facility

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  Maintain appropriate inventory levels for routine supplies, specialty items, implants, and physician preference items
• Establish, monitor, and adjust par levels based on case volume, utilization trends, and operational needs
• Prepare and process purchase orders accurately and timely
• Receive incoming shipments and verify packing slips against purchase orders and delivered items
• Resolve discrepancies involving orders, backorders, damaged goods, or invoicing issues
• Research vendors and pricing to obtain quality products at the most cost-effective pricing
• Compile purchasing and inventory data and accurately enter in computer systems

INVENTORY CONTROL/ SUPPLY DISTRIBUTION

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  Maintain organized storage areas and ensure inventory is properly rotated and secured
• Track and manage implant inventory, expiration dates, lot numbers, and required documentation
• Distribute supplies throughout the facility to ensure departments remain stocked and operational
• Conduct routine inventory counts and audits
• Monitor for shortages and proactively replenish critical supplies
• Assist with annual inventory and inventory reconciliation

EQUIPMENT MANAGEMENT

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  Coordinate equipment repairs and maintenance with vendors/service providers
• Troubleshoot equipment concerns and initiate repair requests
• Evaluate equipment replacement/repair needs
• Coordinate procurement of new equipment and ensure proper documentation and setup
• Track preventative maintenance and service records

STAFF SUPPORT / COMMUNICATION

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  Respond to staff supply requests in a timely manner
• Address concerns or complaints related to supplies or equipment
• Collaborate with staff and physicians to identify supply and equipment needs
• Communicate effectively with departments regarding backorders, substitutions, or delays.
• Support process improvement initiatives related to supply utilization and cost containment

COMPLIANCE / QUALITY

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  Maintain records related to implants, equipment, and purchasing in accordance with regulatory requirements
• Ensure compliance with facility policies and accreditation standards
• Support readiness for regulatory inspections

Qualifications

Minimum 1 year of experience in materials management, perioperative services, or ambulatory surgery center operations preferred

• Prior operating room experience preferred
• Knowledge of surgical supplies, implants, inventory systems, and purchasing processes
• Understanding of sterile processing and OR workflow
• Strong organizational and inventory management skills
• Ability to analyze pricing and purchasing trends
• Excellent communication and problem- solving skills
• Computer proficiency including inventory and purchasing
• Ability to prioritize multiple responsibilities in a fast-paced surgical environment

PHYSICAL REQUIREMENTS

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  Ability to stand and walk for extended periods
• Ability to lift and move supply boxes/equipment as needed
• Ability to bend, reach, push, and pull or lift up to 100 pounds
• Ability to work in clinical and storage environments

Monday - Friday 8:30a-5:00

OR Support when available