Grants Analyst

General Description Of Duties

NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAYGRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

Under general direction, the purpose of the position is to perform professional coordination and compliance review of grants and contracts to ensure compliance with generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to Federal and State grant programs and disseminating information for State, Local and Federal grants. Employees in this job classification function at a professional level to accomplish assigned functions according to established schedules, calendars, projects, and programs of the assigned department. Position develops, analyzes, presents, and implements grants, providing for efficient distribution of limited resources based on the goals and objectives of the Board of County Commissioners. Monitors use and compliance of grant and contracts through analyses, monitoring and performance measures.

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Provides oversight, guidance, and direction to County Departments to ensure grant compliance in accordance with Osceola County’s Administrative Code and County Manager Procedures.
• Performs moderate to complex financial management and accounting functions; accounts payable functions, including processing vendor invoices for payment; reviews and tracks transactions related to grant revenues and expenditures.
• Responsible for assisting annual independent auditors with preparation of the Single Audit Act.
• Coordinates the processing of all grants with department staff, grantor, and other agencies.
• Establishes and maintains a resource library of completed grants.
• Responsible for assisting grantor and acts as a liaison between the department and the grantor during external audits or reviews.
• Responsible for reconciling grant balances, coordinating with Department, Accounting and Budget staff to prepare annual budgets and amendments.
• Prepares and/or assists Departments in preparing agenda items for the County Commission meetings.
• Provides fund analysis and complies with reporting requirements at the State and Federal level.
• Attends and participates in various meetings for the dissemination of information.
• Prepares the Schedule of Federal Awards and State Financial Assistance for inclusion with the Single Audit.
• Examines and reviews grant applications and reporting requirements for compliance issues; coordinates with departments and agencies to ensure compliance with state and federal grant regulations.
• Prepares various reports and information on the status of County grants, including budget to actual reports, renewals and overall compliance for the Board of County Commissioners, County Administration, OMB Director and Departments/Project Managers.
• Conducts individual studies of planned programs that will be utilizing grant funding in collaboration with Department Directors and Office Directors, compiles information relative to projected costs, proposed short-term benefits and long-range results.
• Ensures maintenance of proper grant audit trails and verification and reconciliation actions for all processed work.
• Prepares monthly, quarterly, and annual cumulative reports as needed.
• Performs a variety of critical record keeping duties; manages and maintains department record keeping and filing systems, relevant materials appropriate to assigned unit; and assists departments in the collection of past due receivable or grant related reimbursements.
• Prepares a report on proposed grants including an analysis on criteria for award, including cost sharing percentages, focus communities, and agency priorities.
• Leads or performs special projects as needed.
• Attends training meetings, conferences, courses, and seminars to improve and enhance knowledge and improve skills relating to grants administration.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.
  
  

Minimum Qualifications

Education: Bachelor’s Degree in Public or Business Administration, Accounting, Finance, or related field. An equivalent combination of training / experience and certifications may be used to substitute Education requirement.

Experience: Two (2) years of responsible experience in budget, finance, auditing, or accounting.

Miscellaneous: Must possess and maintain a valid Florida Driver’s License.

Knowledge, Skills And Abilities

• Knowledge and proficiency in the administration and implementation of state and federal grant regulations, grant development and management policies and procedures.
• Knowledge of pre-established local, State, and Federal policies, procedures, and regulatory requirements applicable to the work.
• Thorough knowledge of basic bookkeeping and general accounting and budgeting principles and techniques.
• Skill in performing complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages and decimals.
• Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications, printers, adding machines, copy machines, and facsimile machines.
• Ability to communicate professionally verbally in writing and in presentations.
• Ability to maintain effective records maintenance and file management systems.
• Ability to organize work, prioritize, meet established deadlines, and follow up on assignments with minimum direction.
• Ability to interpret a variety of instructions in written, oral, or schedule form.
• Ability to establish and maintain effective working relationships and communications with elected officials, County Administration, County Departments, other government agencies and the general public.
• Ability to establish and maintain effective working relationships and communications with co-workers, department management, businesses, other fiscal organizations, and the general public.
  
  

Physical Demand Requirements

Physical Demand: Light

• 20 pounds maximum lifting.
• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.
• If less lifting involved will require significant walking/standing.
• If mostly sitting is involved will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching.
• Required to have clear vision at distances of 20 inches or less.