What are the responsibilities and job description for the Personnel Administration Specialist position at Orthofix?
Why Orthofix?
Guided by our organizational values – Take Ownership | Innovate Boldly | Win Together – we collaborate closely with world-class surgeons and other partners to improve people’s quality of life. At Orthofix, we want team members who build relationships and share knowledge, challenge the status quo, and deliver results every day to help us achieve our vision to be the unrivaled partner in Med Tech.
Our global team of over 1,600 employees brings to market highly innovative, cost-effective, and user-friendly medical technologies that heal musculoskeletal pathologies for patients and the healthcare professionals who treat them. Looking to change people’s lives? Look no further.
We offer an excellent opportunity to join our Human Resources team, based in Bussolengo (Verona), as Personnel Administration Specialist.
The Personnel Administration Specialist plays a key role for the payroll administration of all Italian and international employees under the different local laws. She/He is also responsible for Time & Attendance matters in the different countries, managing the various time systems and external consultant relationships.
The person will be a point of contact, under the supervision of the Payroll Manager, for all the employees in Italy and in the Subsidiaries (France, UK, Germany) on administrative matters and queries.
For this role, it is mandatory to have a good English knowledge as the person will be in contact with international employees.
Good communication and collaborative skills as well as ability to work in team are requested.
This position deals with external payroll agencies, personnel consultants and external agencies.
What will your contribution be?
- Management of time (clock-in and out, holidays, time off etc..) in the different countries and using different time management systems (ADP-Workday)
- Support the payroll process management and preparation for the different countries
- Manage the relationship with external payroll providers in the different countries
- Support in all the administrative matters related to time, benefits, absences
- Support in the termination process management
- Manage the administration process related to benefits (shares, insurances, welfare etc.…)
- Documentation management (employees requests, contract management, declarations etc.)
- Manage relations with external agencies for administrative topics
- Person of reference within the organization with reference to the Pension, Heath Insurances and other benefits, depending on the Country
- Employee Data Management within the HR systems used within the company
- Support in some HR reporting activities ( ex KPI )
- If necessary, involvement in local or international HR processes working together with the other HR team members
What are we looking for?
- Master’s degree or equivalent
- 3- 4 years of experience in personnel administration (payroll and time) preferably in structured and international companies
- Good English skills (reading, writing and speaking) mandatory
- French and /or German knowledge would be appreciated
- Good usage of MS Office, especially Excel
- Workday knowledge appreciated
What soft skills are we looking for?
Precision,Decision making, Common sense, Capability to elaborate information, Team-working, Availability to people relationship, Stress management, Negotiation, Organization, Results focus, Problem solving
What will you find?
- A dynamic, international, and inclusive work environment.
- A friendly and collaborative team atmosphere.
- Training and development opportunities
- Smart Working ( two days per week)
- Competitive reward packages.
- Social and company events.
- Wellbeing initiatives (welfare).
- Canteen.
- Benefits (Pension Fund – Health Insurance)
What do we offer?
- Full-time permanent position.
- Salary package: around 38.000/43.000 euro annually