Accounts Payable/Receivable Clerk

Job Title:    Accounts Payable/Receivable Clerk

Department:   Accounting 

Reports To:   Controller 

FLSA Status:   Non-Exempt

Position Information:  The Accounts Payable/Receivable Clerk compiles and maintains accounts payable and receivable records along with ensuring A/P payments are made on time, and A/R payments are received in a timely manner. 

Essential Duties & Responsibilities: 

• Match invoices to receiving documents/statements.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Post invoices into the computer system.
• Prints and obtains signatures on all A/P checks.
• Distributes/mails signed checks as required.
• Answers all vendor inquiries.
• Process yearly 1099’s, maintain W9’s and tax exemption records for vendors.
• Generate accounts payable and refund checks.
• Research vendor statements, phone calls and discrepancies.
• File/Scan paid and unpaid invoices/statements.
• Process monthly receivable statements for A/R customers and distribute.
• Receipt and post payments to A/R customer accounts.
• Collection attempts for overdue accounts.
• Assists in monthly closings, journal entries, and other month end duties. 
• Maintain a cooperative manner with other employees.
• Must be able to multi-task well.
• Any other duties as assigned by management  

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Accounting experience is preferred, with Accounts Payable and Accounts Receivable background. 

Education & Experience: 

High school diploma or general education degree (GED); and one to two years related experience and/or training; or equivalent combination of education and experience.   

Language Skills: 

Ability to read and interpret documents such as sales agreements, tax and title documents, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, employees and the general public. 

Mathematical Skills: 

Ability to calculate figures and amounts such as discounts, interest, commissions, percentages.  Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.  Ability to use 10-key and a calculator/adding machine. 

Reasoning Ability: 

Ability to apply common sense understanding to carry out instructions furnished in written or oral form.  Ability to deal with problems involving several concrete variables in standardized situations. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer.  The employee frequently is required to talk, hear and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus. 

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly exposed to a computer monitor. 

Schedule:

The Accounts Payable/Receivable Clerk will work 8:00 am until 5:00 pm Monday through Friday. 

Pay:

Pay will be based on experience.