Senior Accounts Payable Specialist

Position Overview:

Orlando Food Sales Inc. (OFS) is seeking a detail-oriented Senior Accounts Payable Specialist to support the accounting department by ensuring accurate, timely, and compliant processing of accounts payable transactions. This role is responsible for validating financial data, maintaining organized records across systems, and supporting general ledger accuracy, including international transactions.

In this role, you will help ensure our financial operations run smoothly while contributing to a workplace that values both professional growth and personal well-being. The position plays a key role in maintaining financial integrity, supporting internal controls, and enabling smooth day-to-day accounting operations.

The ideal candidate is dynamic and eager to grow with our company by living our core values — family, passion, integrity, leadership, and quality — while maintaining a rigorous approach to financial accuracy. Candidates should have strong accounting skills, experience with ERP systems (NetSuite preferred), and a solid foundation in financial systems and technology. This includes the ability to work across integrated platforms, leverage automation tools, and collaborate effectively with IT to support and improve financial processes and reporting. They should demonstrate a proactive mindset for improving efficiency through technology, be comfortable supporting system implementations and enhancements, and have a strong focus on data integrity. The candidate will also possess a strong understanding of overall business and accounting operations and be comfortable working cross-functionally to support accurate and scalable financial processes. This role offers the opportunity to take on increasing responsibility over time, with the potential to grow within the accounting team and support future leadership of the accounts payable function as part of the organization’s long-term succession planning.

Key Responsibilities:

• Report directly to the Accounts Payable Manager and support daily accounts payable operations within the accounting department.

• Review, code, and process high-volume accounts payable transactions while ensuring proper entry, mathematical accuracy, and compliance with company procedures.

• Maintain organized and audit-ready financial records across systems including NetSuite, SharePoint, and DocLink.

• Match purchase orders, receipts, and invoices, ensuring accurate three-way matching and documentation.

• Analyze general ledger accounts and financial data using Excel and assist in resolving discrepancies.

• Process receipts of goods and assist with international transactions, including currency conversions from Euros to U.S. dollars.

• Follow established accounting procedures, internal controls, and deadlines to maintain financial accuracy and compliance.

• Communicate effectively with internal teams and vendors to resolve invoice discrepancies and payment issues.

• Work cross-functionally with operations, purchasing, and accounting to support accurate financial processes

Qualifications and Skills:

Education

Bachelor's degree in Accounting or a related field

Experience

7 years of experience in accounts payable, bookkeeping, or general accounting roles. Experience in small to mid-sized companies with exposure to broader business operations is preferred.

Technical Skills

• Proficiency in Microsoft Office, particularly Excel, and general business communication tools.

• Experience working with ERP systems; NetSuite experience preferred

• Experience using document management systems or virtual filing cabinets such as DocLink preferred

Communication

Works well in a team setting with excellent interpersonal skills and the ability to communicate clearly with internal teams, vendors, and leadership.

Organizational Skills

Highly organized, able to manage multiple tasks and deadlines with accuracy.

Team Player

Collaborative mindset with the ability to work effectively across departments and support overall team goals.

Professional Attributes:

• Quick learner who is self-driven, disciplined, and detail-oriented with strong follow-up and follow-through.

• Adaptable and comfortable learning new technologies, systems, and applications as needed.

• Strong critical thinking and time management skills with the ability to solve problems effectively.

• Takes ownership of responsibilities and demonstrates pride in contributing to the company’s success.

• Demonstrates a strong understanding of how accounting functions impact overall business operations

What We Offer:

• The salary for this position is $75,000-$80,000 per year. Final compensation will be determined based on experience, skills, and qualifications.

• Potential office bonus of up to 14% of base salary after six months.

• Competitive benefits package that includes medical, vision, and dental.

• After one year, eligible to participate in our 401k and pension plan.

• Opportunities for professional development and career growth.

• A collaborative and supportive work environment.

If you’re a detail-oriented professional with a drive for accounts payable excellence, we encourage you to apply.

About OFS:

Since 1948, we have been at the forefront of importing premium Italian ingredients, evolving into a full-service sales, marketing, and logistics partner for renowned global Italian brands. Recognizing that food quality in America often falls short of Italy’s exceptional standards, we set out to bridge this gap. Our mission is to improve food quality in North America by bringing the finest Italian flour, tomatoes, edible oils, cheeses, and preserved vegetables to our communities across the USA and Canada.

By focusing on a curated selection of complementary products, we ensure expertise and deliver unmatched value to our customers. Our impact spans the continent, collaborating with foodservice distributors and restaurateurs to supply, educate, and train clients in the food industry and retail sectors. Join us in our passionate pursuit of culinary excellence and be part of a team that brings the authentic taste of Italy to North American tables.