What are the responsibilities and job description for the Administrative Assistant position at Orizon Aerostructures?
Responsibilities
- Organize and maintain files, correspondence, records and other
- Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival, and distributing appropriate PPE for their visit.
- Maintains security, by following procedures, specifically ITAR, in issuing visitor badges
- Answers multi-phone line system for the facility
- Receive and sort mail; gather and mail all outgoing mail
- Maintains safe and clean work environment; maintaining compliance with established policies and procedures
- Coordinate the distribution and receipt of Orizon attire
- Scan and upload files into employee documents in Ultipro
- Assists the Human Resources manager with HR projects
- Respond to employee inquiries, following up with employees on HR related needs
- Scan and upload files into employee documents in Ultipro
- Responsible for keeping the HR Slide Show current
- Distributes Anniversary & birthday gifts
- Participate in the planning of onsite company events and merchandise store (Shout Out Store)
- Issue companywide announcements
- Conduct basic research for projects
- Provide general administrative support and additional duties as needed.
- Maintain Campus phone list
- Manage Fax Inbox
- Responsible for keeping the conference rooms stocked, as well as overall appearance